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Clarksville Lease Proposal presentation

Click above to see the Clarksville Lease Terms presentation given at the Dec. 21 BOE meeting [PDF].


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BC News

Dec. 22, 2011

District outlines proposed Clarksville lease terms

Agreement possibly months away but, if approved, would yield $355k in resources to BCSD

The proposed lease agreement between the Bethlehem Central School District and the Albany County Sheriff’s Office for the use of Clarksville Elementary School would result in revenue to the district, savings to district residents and the preservation of the school for its possible reopening, if adopted as written.

Chief Business and Financial Officer Judith Kehoe speaking to the Board of Education at its December 21 meeting

Chief Business and Financial Officer Judith Kehoe, presents to  to the Board of Education at its December 21 meeting the proposed lease terms for Clarksville Elementary School.

The Sheriff’s Office, which maintains substations throughout Albany County, approached the school district in September about using the school as a consolidated substation.

Chief Business and Financial Officer Judith Kehoe, speaking to the Board of Education at its December 21 meeting, said the terms of the proposed lease are as follows:

• It is a five-year term:
• Non-cancellable in first three years
• Cancellable in years 4 or 5, with notice

• County pays all operating costs (utilities, snow removal, etc.)
• District will maintain specified building systems
• At lease-end, property restored to pre-rental condition (less normal wear)
• Renewable after five years, subject to mutual agreement

The proposed lease would benefit the district financially through an escalating payment of $30,000 ($2,500 per month) in year one to $54,000 ($4,500 per month) in year five, as well as an in-kind services agreement for end-of-school-year patrols, which cost the district about $29,000 annually.

“If the lease is approved as proposed, it would yield $355,000 in financial resources to the district over a five year term, in the form of both revenues received and expenditures saved,” said Kehoe.

Though the Sheriff’s Office would be responsible for utilities, snow removal and other maintenance, the Bethlehem Central School District would still be responsible for any State Education Department mandated inspections and specified building systems.

Kehoe said the preservation of the school is of the utmost importance and a condition of the lease is that the property will be restored to pre-rental condition at the end of the lease. The use of wall treatments to protect the school’s murals, quilts and tiles will be explored before any decision is made to remove or otherwise disturb them.

As Kehoe noted in the December 21 report to the Board, an agreement may be months away. The lease is still being prepared by Bethlehem Central School District counsel and must be approved by the Board of Education before going to the Albany County Public Safety Committee for review.

See video of Chief Business and Financial Officer Judith Kehoe’s presentation here.

See the PowerPoint presentation here [PDF].

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