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Administration (Series 3000)

All policies are listed in policy number order. If you would like to search the page by policy title or policy number, hit the Control and F keys (Command and F if you’re on a Mac) at the same time and type in your keyword or policy number. Otherwise the Administration Policies are as follows:

Policy 3000 | Administrative Goals

View the PDF version of the Administrative Goals Policy here.

The Board of Education (the Board) believes that proper administration is vital to a successful educational program. The coordination and supervision of all aspects of the operations of the schools of the Bethlehem Central School District (the District), pursuant to the policies of the Board, are necessary for the development and maintenance of an effective learning environment. Administrative duties and functions are to be assessed in terms of their contributions to the improvement of education in the District. The superintendent, as chief executive officer of the District, is to provide the leadership necessary to support this objective.

District administration is to be organized so that all divisions and departments of the central office and all schools operate within a system guided by Board policies, which are implemented through the superintendent. All personnel will have the necessary authority and responsibility (clearly defined and correlated to their roles) to carry out their respective assignments within this framework. Accountability will rest with these same personnel for the effectiveness with which their duties are performed.

Major goals of District administration will be:

  1. to effectively manage the District’s various departments, units, and programs;
  2. to provide professional advice and counsel to the Board and to advisory groups established by Board action. This includes the review of policy alternatives and the subsequent recommendations from among them; and
  3. to perform managerial duties that will best assure effective learning programs, including but not limited to:
    1. ensuring the effective implementation of Board policy;
    2. addressing the on-site needs of the District’s schools;
    3. providing leadership by keeping abreast of current educational developments;
    4. arranging for effective staff development programs;
    5. coordinating cooperative efforts at improving learning programs, facilities, equipment, and materials; and
    6. providing channels for the upward flow of information necessary and useful in the design and development of school policy.

Adoption date: June 19, 2002
Reapproved date: November 28, 2018

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Policy 3120 | Duties of the Superintendent

View the PDF version of the Duties of the Superintendent Policy here.

The Board of Education (the Board) recognizes the need for the superintendent of Schools to have clearly identified responsibilities and the commensurate amount of responsibility to carry out these responsibilities. Therefore, a job description outlining the responsibilities and authority of the position will be developed by the Superintendent for approval by the Board.

The responsibilities of the Superintendent shall include the following:

Relationship with the Board

  1. preparation of reports and materials for the Board;
  2. presentation of reports to the Board;
  3. making recommendations to the Board;
  4. keeping the Board informed about operations in the district;
  5. implementing Board actions; and advising the Board on the need for new and/or revised policies and ensuring that all policies of the Board are implemented.

Community Relations

  1. maintaining contacts with the media;
  2. interpreting District problems and concerns for the community and the public;
  3. interpreting educational programs for the community;
  4. responding to the concerns raised by the community; and
  5. making periodic communications through publications, reports, newsletters, etc., to the community.

Staff Personnel Management

  1. hiring District personnel;
  2. utilizing employed personnel;
  3. administering personnel policies and procedures;
  4. administering a salary and benefits program;
  5. administering the personnel evaluation program;
  6. maintaining current administrative job descriptions; and
  7. maintaining an administrative organization chart showing the relationship among the various administrators and staff.

Business and Fiscal Management

  1. determining the educational needs of the District;
  2. forecasting financial requirements;
  3. preparing the budget;
  4. management of budget allocations;
  5. cost accounting and cost effectiveness management;
  6. procurement of equipment, materials, supplies, etc.; and
  7. making financial reports.

Facilities Management

  1. planning and providing for physical facilities;
  2. management and maintenance of buildings and grounds;
  3. providing for the security and safety of personnel and property;
  4. planning for and managing modifications, renovations, expansions, and discontinuation of facilities; and
  5. directing the utilization of facilities.

Curriculum and Instructional Management

  1. keeping current with trends and developments in curriculum and instruction;
  2. initiating new programs, modifying existing programs, and discontinuing others;
  3. directing the supervision of instruction;
  4. monitoring the effectiveness of instructional programs; and
  5. planning and direction of in-service and staff development; and
  6. management of state and federal programs and projects.

Management and Student Services

  1. providing comprehensive student personnel services;
  2. managing enrollment and attendance policies and procedures;
  3. managing student behavior and discipline;
  4. providing for the health and safety of students; and
  5. acting as a liaison with community agencies concerned with student services.

Comprehensive Planning

  1. developing and implementing short- and long-range planning;
  2. developing management systems;
  3. training administrators and supervisors in planning;
  4. developing accountability procedures; and
  5. evaluating planning results.

Professional and Personal Development

  1. keeping current with advances in the professional field;
  2. representing the District at local, state, and national meetings of interest to education;
  3. contributing to the profession by writing and speaking; and
  4. participating in local, state, and national professional organizations.

Ref:     Education Law §§1604(8); 1711; 1804

Adoption date: June 19, 2002
Revised date: November 28, 2018

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Policy 3240 | Line and Staff Relations

View the PDF version of the Line and Staff Relations Policy here.

The following principles shall govern the administrative operation of the Bethlehem Central School District (the District):

  1. The superintendent shall have specific responsibility for overseeing the District educational programs.
  2. Responsibility shall flow from the Board of Education (the Board), to the superintendent, to building principals, to teachers.
  3. Each member of the staff shall be informed as to whom he/she is responsible and for what functions.
  4. Whenever possible, each member of the staff shall be made responsible to only one immediate supervisor for any one function.
  5. Each staff member shall be informed as to whom he/she can appeal in case of disagreement with an immediate supervisor.
  6. Each staff member shall be informed as to whom he/she should report to for help in carrying out his/her functions.

Line of Responsibility

Each employee in the District shall be responsible to the Board through the superintendent.

All personnel shall refer matters requiring administrative action to the administrative officer immediately in charge of the area in which the problem arises.

Administrative officers shall refer such matters to the next higher authority when deemed necessary.

All employees shall have the right to appeal any decision made by an administrative officer to the next higher authority and, through appropriate successive steps, to the Board.

Adoption date: June 19, 2002
Revised date: 
November 28, 2018

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