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Community Relations (Series 1000)

All policies are listed in policy number order. If you would like to search the page by policy title or policy number, hit the Control and F keys (Command and F if you’re on a Mac) at the same time and type in your keyword or policy number. Otherwise the Community Relations Policies are as follows:


Policy 1000 | Community Relations Goals

View the PDF version of the Community Relations Goal Policy here.

The Board of Education (the Board) strives to conduct Bethlehem Central School District (the District) affairs through a continuing, open dialogue between the community and the schools. Given District residents’ high level of interest in the education of children, the Board wishes to maintain its high level of sensitivity to the needs and desires of the community and to act expeditiously to meet changing needs and conditions.

To this end, the Board establishes the following goals for community involvement:

1.     to provide a variety of means whereby residents of the District may have the opportunity to contribute their best thinking to the orderly planning of education for children in the District;
2.     to keep the community accurately informed about its schools;
3.     to understand community attitudes and aspirations for the schools;
4.     to encourage contributions from the parent-teacher organizations of the District so that school personnel and parents cooperate to advance the educational welfare of the children;
5.     to handle all complaints from the public by the administrative officer in charge of the unit of the District organization closest to the complainant. However, such complaints may be carried to the superintendent and/or the Board if the problem cannot be resolved at that level;
6.     to promote a spirit of cooperation among the Board, the schools, and the community;
7.     to develop and maintain the confidence of the community in the Board and the District staff;
8.     to expand the public understanding of all aspects of the school system and stimulate public interest in the District;
9.     to facilitate dissemination of information to the community concerning issues and activities in the schools using not only traditional modes of communication, such as a District newsletter, but also current modes of digital communication;
10.  to ascertain the community’s opinions and desires with respect to the operations of the District, and to incorporate that knowledge into its actions;
11.  to develop arrangements among civic and community organizations for sharing of resources, especially in the creation of programs designed to benefit students; and
12.  to develop and maintain an effective means of communication with the people of the district.

Notwithstanding the above, the final decisions in these areas will rest with the Board.

Adoption date: October 19, 2011
Re-approved date: November 28, 2018

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Policy 1050 | Annual District Meeting and Election

View the PDF version of the Annual District Meeting and Election Policy here.

The Bethlehem Central School District (the District) shall hold an annual meeting and election at which the District’s authorized voters will elect members of the Board of Education (the Board) and vote on the District budget for the coming school year. The annual District meeting and election will be held on the third Tuesday in May, unless this date conflicts with religious observances on that day, in which case the annual meeting and election will be held on the second Tuesday in May.

The District clerk shall publish a notice of the time and place of the annual meeting and election at least four times within the seven weeks prior to the meeting, in two newspapers having general circulation within the District. The first publication of the notice shall be at least forty-five days prior to the meeting. The notice shall also contain notice of any other matter required by law.

Copies of the budget to be voted upon at the annual meeting election will be available in each District school building for District residents upon request, at the time of the annual meeting and election, and fourteen days (other than Saturday, Sunday, and holidays) prior to the meeting.

The Board will appoint assistant clerks and election inspectors necessary for the annual meeting and election at a Board meeting held before the annual meeting and election.

Propositions

The Board has the authority, under Education Law, to adopt reasonable rules and regulations concerning the submission of petitions to the Board to place propositions on the ballot that may amend the budget. Pursuant to those provisions, the Board establishes the following guidelines:

1.     Unless otherwise provided by Education Law, petitions for the submission of a proposition must contain a minimum of twenty-five signatures of qualified voters of the District, or 5 percent of the eligible voters who voted in the previous annual election of the members of the Board of Education, whichever is greater.
2.     Petitions must be filed with the District clerk at least thirty days prior to the annual meeting, except for petitions relating to a proposition that must be included in the notice of the annual meeting (e.g., changing the number of Board members). Such petitions must be submitted sixty days in advance of the annual meeting to facilitate the preparation and printing of the ballots.
3.     Propositions must include the specific appropriations necessary for the purposes listed.
4.     Wording of a petition must comply with legal requirements. If the wording does not comply, it may be changed or altered by the Board, or the Board may reject a petition for failure to comply.

Propositions received in accordance with these specifications will be placed on the ballot as amendments and will be voted upon by the voters in the same manner as the proposed budget, except that the Board shall not be required to place any proposition on the ballot that is within the exclusive province of the Board, or otherwise forbidden by law. No proposition involving the budget may be submitted to the voters more than twice.

The Board may also, on its own motion, submit propositions.

Ref:
Education Law §§416(3); 1608(2); 1716(2) 1804(4); 1906(1); 2002(1); 2003(1)(2); 2004(1)-(7); 2009; 2021;2022(1), (4)-(5); 2035(2); 2601-a(2)
General Construction Law §60
Matter of Hebel, 34 EDR 319 (1994)
Matter of Martin, 32 EDR 567 (1993)
Matter of Como, 30 EDR 214 (1990) 

Adoption date: June 19, 2002
Re-approved date: November 28, 2018

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Policy 1100 | Public Information Program

View the PDF version of the Public Information Program Policy here.

The Board of Education will maintain a continuing public information program, in order to promote widespread understanding of the school program, and to gain the support and participation of the community in the school system.

A major component of the public information program will include written communications to the residents of the district on a regular basis. Therefore, the Public Information Director shall be responsible for the development of a school district newsletter to be mailed to district residents on a periodic basis during the school year. In addition, the Public Information Director will be responsible for maintaining the district’s website.

Cross-ref:

  • 1900, Parental Involvement

Adoption date: June 19, 2002

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Policy 1120 | School District Records

View the PDF version of the School District Records Policy here.

It is the policy of the Board of Education (the Board) to inform members of the public about the administration and operation of the public schools in accordance with the Freedom of Information Law (FOIL) of the state of New York.

The superintendent shall develop regulations ensuring compliance with the FOIL Law and setting forth the procedures to be followed to obtain access to Bethlehem Central School District (the District) records, and submit such regulations to the Board for approval. The superintendent shall designate, with Board approval, a records access and records management officer, pursuant to law.

Retention and Destruction of Records

The Board hereby adopts the Records Retention and Disposition Schedule ED-1 issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, which contains the legal minimum retention periods for District records. In accordance with Article 57-A, the District will dispose of only those records described in the schedule after they have met the minimum retention periods set forth in the schedule. The District will dispose of only those records that do not have sufficient administrative, fiscal, legal, or historical value to merit retention beyond the established legal minimum periods.

The superintendent will establish procedures in the event that the District is served with legal papers. The superintendent will communicate with applicable parties, including the school attorney and the records management official, to ensure that, when appropriate, a litigation-hold is properly implemented. The litigation-hold is intended to prevent the destruction or disposal of records that may need to be produced as part of discovery. It is the intention of the Board to comply with applicable rules and regulations regarding the production of necessary documents, data, files, etc. The Board directs the superintendent to institute such procedures to implement this policy.

Cross-ref:
8630, Computer Resources and Data Management

Ref:
Public Officers Law §84 et seq. (Freedom of Information Law)
Education Law §2116
Arts and Cultural Affairs Law §57.11
Local Government Records Law, Article 57-A
Federal Rules of Civil Procedure, 16, 26
8 NYCRR Part 185 (Appendix I)

Adoption date: June 19, 2002 
Amended: February 4, 2009
Re-approved date: November 28, 2018

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Policy 1120-R | School District Records Regulation

View the PDF version of the School District Records Regulation here.

The following comprises the rules and regulations relating to the inspection and production of school district records:

Designation of Officers

  1. The Records Access Officer shall be the Chief Business and Financial Officer. He/She shall:
    • receive requests for records of the Board of Education and make such records available for inspection or copying when such requests are granted; and
    • compile and maintain a detailed current list by subject matter, of all records in the possession of the Board, whether or not available to the public.
  2. The Superintendent of Schools, with the Board’s approval, shall designate a Records Management Officer for the district. The Records Management Officer will develop and oversee a program for the orderly and efficient management of district records.

Definition of Records

  1. A record is defined as any information kept, held, filed, produced or reproduced by, with or for the district in any physical form whatsoever, including but not limited to reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, computer tapes or disks, rules, regulations or codes.
  2. The Records Access Officer will have the responsibility for compiling and maintaining the following records:
    1. a record of the final vote of each member of the Board on any proceeding or matter on which the member votes;
    2. a record setting forth the name, school or office address, title and salary of every officer or employee of the district; and
    3. a reasonably detailed current list by subject matter of all records in possession of the district, whether or not available for public inspection and copying.
  3. No record for which there is a pending request for access may be destroyed. However, nothing in these regulations shall require the district to prepare any record not possessed or maintained by it except the records specified in II(2), above.

Access to Records

  1. Time and place records may be inspected: Records may be requested from, and inspected or copied at, the Office of the Records Access Officer, at Education Center, 90 Adams Place, Delmar, NY, 12054 during the business day on which the district offices are open.
  2. Fees: The fee for documents up to 9 x 14 inches is 25 cents per page. For documents larger than 9 x 14 inches, tape or cassette records, or computer printouts, the cost will be based on the cost of reproduction or program utilized. Fees are subject to periodic review and change. However, no fee shall be charged for records sent via e-mail, the search for or inspection of records, certification of documents, or copies of documents which have been printed or reproduced for distribution to the public. The number of such copies given to any one organization or individual may be limited, at the discretion of the Records Access Officer.
  3. Procedures: Requests to inspect or secure copies of records shall be submitted in writing, either in person, by mail or via e-mail, to the Records Access Officer.
  4. All requests for information shall be responded to within five business days of receipt of the request. If the request cannot be fulfilled within five business days, the Records Access Officer shall acknowledge receipt of the request and advise the approximate date when the request will be granted or denied.
  5. If a request cannot be granted within 20 business days from the date of acknowledgement of the request, the district must state in writing both the reason the request cannot be granted within 20 business days, and a date certain within a reasonable period when it will be granted depending on the circumstances of the request.
  6. Denial of Access: When a request for access to a public record is denied, the Records Access Officer shall indicate in writing the reasons for such denial, and the right to appeal.
  7. Appeal: An applicant denied access to a public record may file an appeal by delivering a copy of the request and a copy of the denial to the Superintendent within 30 days after the denial from which such appeal is taken.
  8. The applicant and the New York State Committee on Open Government will be informed of the Superintendent’s determination in writing within 10 business days of receipt of an appeal. The Superintendent shall transmit to the Committee on Open Government photocopies of all appeals and determinations.

Records Exempted from Public Access

The provisions of this regulation relating to information available for public inspection and copying shall not apply to records that:

  1. are specifically exempted from disclosure by state and/or federal statute;
  2. if disclosed would constitute an unwarranted invasion of personal privacy;
  3. if disclosed would impair present or imminent contract awards or collective bargaining negotiations;
  4. are confidentially disclosed to the Board and compiled and maintained for the regulation of commercial enterprise, including trade secrets, or for the grant or review of a license;
  5. are compiled for law enforcement purposes and which, if disclosed, would:
    1. interfere with law enforcement investigations or judicial proceedings;
    2. deprive a person of a right to a fair trial or impartial adjudication;
    3. identify a confidential source or disclose confidential techniques or procedures, except routine techniques or procedures; or
    4. reveal criminal investigative techniques or procedures, except routine techniques and procedures;
  6. records which, if disclosed, would endanger the life or safety of any person;
  7. records which are interagency or intra-agency communications, except to the extent that such materials consist of:
    1. statistical or factual tabulations or data;
    2. instructions to staff which affect the public;
    3. final Board policy determinations; or
    4. external audits, including but not limited to audits
  8. records which are examination questions or answers that are requested prior to the final administration of such questions;
  9. records which are computer access codes. 

Prevention of Unwarranted Invasion of Privacy

To prevent an unwarranted invasion of personal privacy, the Records Access Officer may delete identifying details when records are made available. An unwarranted invasion of personal privacy includes but shall not be limited to:

  1. disclosure of confidential personal matters reported to the Board which are not relevant or essential to the ordinary work of the Board;
  2. disclosure of employment, medical or credit histories or personal references of applicants for employment, unless the applicant has provided a written release permitting such disclosures;
  3. sale or release of lists of names and addresses in the possession of the Board if such lists would be used for private, commercial or fund-raising purposes;
  4. disclosure of information of a personal nature when disclosure would result in economic or personal hardship to the subject party and such records are not relevant or essential to the ordinary work of the Board; or
  5. disclosure of items involving the medical or personal records of a client or patient in a hospital or medical facility. 

Unless otherwise deniable, disclosure shall not be construed to constitute an unwarranted invasion of privacy when identifying details are deleted, when the person to whom records pertain consents in writing to disclosure, or when upon representing reasonable proof of identity, a person seeks access to records pertaining to him or her.

Listing of Records

Pursuant to Section 87(3)(c) of the Public Officers Law, the current records retention schedule for school districts, published by the Commissioner of Education, shall serve as the list by subject matter of all records in the possession of the school district, whether or not available under the law.

Litigation-Hold

The Superintendent will designate a “discovery” team, comprised of the school attorney, Director of Technology, the Records Access and Records Management Officer and other personnel as needed. The discovery team will convene in the event that litigation is commenced to plan to respond to the request for records. The Superintendent, with assistance from the Director of Technology, will ensure that measures are put in place to preserve applicable records.

Adoption date: February 4, 2009

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Policy 1130 | Media Relations Policy

View the PDF version of the Media Relations Policy here.

The Board of Education (the Board) invites and welcomes the active participation of all forms of mass media, print and electronic, in educating the public and improving education within the Bethlehem Central School District (the District) and the wider community. The Board and superintendent will make every reasonable effort to cooperate with the media by providing accurate information about District operations, to the extent permissible by statute and regulation.

The Board president is designated as the spokesperson for the Board when the Board is making a statement on an issue. No other individual member of the Board will speak for, or in name of, the Board unless by explicit direction of the Board. Board members should emphasize to the media when asked to speak as a Board member that they can only speak as private citizens unless they have been empowered to speak on behalf of the entire Board.

The superintendent is designated as the spokesperson for the District.

All staff intending to release information to the media should first notify the superintendent. The superintendent shall establish all necessary procedures to govern day-to-day interactions between the schools and the news media.

The Board and the superintendent agree that social media can be useful for communicating with the community. All postings to social media sites will be treated with the same care and consideration as any other communication that the superintendent, or his/her designee, generates on behalf of the District. Postings will adhere to the standards set in the Board’s “Acceptable Use” policy (# 4526).

The Board of Education strongly suggests that active Board members do not comment about issues, concerns, or matters of the District on social media. If Board members choose to maintain a social networking presence, the Board member must ensure that it is clear the postings do not represent the Board as a whole.

Cross-ref:
4526, Acceptable Use
8630, Computer Resources and Data Management

Ref:
Arts and Cultural Affairs Law §61.09

Adoption date: March 7, 2012
Revised date: November 28, 2018

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Policy 1130.1 | Social Media Guidelines

View the PDF version of the Social Media Guidelines here.

As an educational organization, the Bethlehem Central School District (the District) recognizes the importance of an open exchange between the District and its many constituents and that access to technology in school gives students and teachers greater opportunities to learn, engage, communicate, and develop 21st-century technology and communication skills. To this end, the District recognizes social media as an important arena for encouraging this interaction and collaboration.

The following guidelines address procedures and best practices for professional-use social media accounts created to represent District groups, departments, programs, etc., and the District as a whole, and do not apply to personal/individual accounts.

Definitions

Social Media: Includes all methods of interaction online in all forms of user generated and distributed content including, but not limited to, blogs and social networking sites (Facebook, Twitter, Snapchat, Instagram, Pinterest, YouTube, etc.).

Professional Use: Refers to the creation of social media accounts by staff or students to advance a program or function of the District or represent the District on social media. Content includes or reflects the opinions or representation of the District or group within/governed by the District.

Personal Use: Refers to the use of social media to advance a person’s self personally, although this may include some work-related or school-related activities such as networking or promoting a District program or service. Content reflects the personal opinion of the account holder.

Guidelines for Professional-Use Social Media Accounts

Upon prior approval, social media may be used for educational or promotional purposes. A student’s or employee’s professional use of social media must be preapproved by the superintendent, or his/her designees, in consultation with the building principal, and follow the guidelines set forth in the District’s Acceptable Use Policy #4526.2, the Bethlehem Central Social Media Handbook, the Terms of Service of the social network used, and New York State law.

Dignity for All Students Act

Section VIII of the Dignity for All Students Act, Guidance on Bullying and Cyberbullying, outlines the District’s responsibility to address cyberbullying not only within our schools, but also incidents that occur off school property that could “foreseeably disrupt” the school environment. This guidance includes any conduct taking place on social media and at any time of the day. Any student disciplinary actions as it relates to conduct on social media and cyberbullying will follow the District’s Code of Conduct (Policy #5300).

Monitoring of Bethlehem Central School District Sponsored Accounts

The District’s communications office is responsible for reviewing and approving all social media applications for the District, in consultation with the District superintendent, technology office, Board of Education, and members of the District leadership team. An application form can be found in the Bethlehem Central Social Media Handbook.

The communications office reserves the right, with superintendent approval, to remove content posted to, or within the comment sections of, BC social media sites that:

  • is off-topic;
  • contains personal attacks;
  • contains spam;
  • contains offensive language;
  • contains private/confidential information; and/or
  • contains viewpoints that are not those of the commenter (such as when an account is hacked or used by another person).

Appropriate Use When Utilizing Social Media

District employees are expected to follow the same behavioral standards online as they would in real life. The same laws, professional expectations, and guidelines for interacting with students, parents, alumni, District staff, media, and other District stakeholders apply online as in the real world. Employees are responsible for anything they post to social media sites.

Note the following guidelines:

  • Follow any and all guidelines detailed in the Bethlehem Central Social Media Handbook.
  • Refrain from reporting, speculating, discussing, or giving any opinions on topics related to the District or employees of the district that could be considered sensitive, confidential, or disparaging.
  • Bethlehem Central logos and/or visual identity cannot be used for personal social media use without prior approval from the superintendent. To use such information, contact the District’s Communications Office.
  • A personal social media account is not an appropriate place to distribute District news, although staff members are encouraged to share and talk about news posted to the District website or Facebook page. Employees with information and news to announce to the public or media should contact the District’s Communications Office.
  • The District does not routinely monitor personal online accounts, but will address issues that violate personnel, social media, or other guidelines or board policies and state laws (such as the Dignity for All Students Act).
  • Remember that District computers and resources are to be used only for job-related purposes and educational purposes for students, as detailed in the District’s Acceptable Use Policy (#4526.2)
  • Respect copyright and fair use: When posting, be mindful of the copyright and intellectual property rights of others and of the District.
  • Guidelines regarding use of student photographs and information apply to online publications, including social media.
  • Confidential information should never be posted online.
  • Students’ addresses, telephone numbers, and other confidential information should never be posted on social media websites.

Cross References:

  • 5300, Code of Conduct
  • 4526.2, Acceptable Use

Adopted: May 4, 2016

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Policy 1222 | Relations with Parents-Schools Support/Booster Organizations

View the PDF version of the Relations with Parents-Schools Support/Booster Organizations Policy here.

The Board of Education recognizes that parent-support groups (such as PTA/PTO, BMA, etc.) or “booster” organizations, provide important support to district schools, and can be a valuable means of stimulating community interest in the aims and activities of the school district. Booster organizations may be defined in three ways:

  1. an organization which is created to foster community support and raise funds for a specific curricular activity (e.g., athletics, speech and debate, and/or musical groups); or
  2. an organization which is created to foster community support and raise funds for the school’s general curricular program; or
  3. an organization that otherwise supports school related activities and/or scholarships.

Parents and other interested members of the community who wish to organize a booster club for the purpose of supporting a school program are encouraged to do so, as long as the activities of such organizations do not interfere unduly with the educational program, or disrupt district operations in any way. To this end, booster organizations must follow these guidelines:

  1. be voluntary and support a school activity;
  2. submit an activity schedule, in advance, to the Superintendent of Schools or designee for prior approval (Any time the support organization uses the name of the school district, or any language suggesting that the district has endorsed, sponsored or otherwise approved of the club’s activities, there must be prior approval by the Superintendent and/or designee.);
  3. seek advance approval from superintendent and/or designee for any use of school facilities and/or equipment, following procedures outlined in administrative regulation 1500-R, Public Use of School Facilities Regulation;
  4. avoid interference with the decision-making of any student group;
  5. understand and respect the authority of district employees in the administration of their duties; and
  6. assume all financial responsibility for their organization, including but not limited to the provision of adequate insurance coverage, as appropriate.

If a parent-school support/booster organization wishes to make a contribution of money, service time, or tangible property (e.g., equipment or supplies), a representative of the organization should first meet with the Superintendent and/or designee. The Superintendent and/or designee must identify the district’s terms and conditions of accepting such gifts, and seek the Board’s official approval, in a timely manner.

Cross-ref:

  • 1800, Gifts from the Public

Adoption date: May 20, 2009

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Policy 1225 | Relationship with Local Education Foundation

View the PDF version of the Relationship with Local Education Foundation Policy here.

The Board of Education recognizes the value of the Bethlehem Central Community Foundation (BCCF) and its efforts to support the District by enhancing the resources available to our schools and students.

To help ensure that the BCCF’s fund-raising efforts and its planning of activities are in concert with the District’s mission and goals, the trustees of the BCCF are invited to meet with the Board on an annual basis. The Board of Education designates a Board member as a liaison to the BCCF Board of Trustees.

BCCF activities, if they involve the use of District facilities or resources, must be planned in accordance with Policy 1500, “Public Use of School Facilities.” Donations offered by the BCCF will be considered in accordance with Policy 1800, “Gifts From the Public.” The superintendent is charged with sharing the applicable policies and procedures with the Board of Trustees of the BCCF.

The Board of Education recognizes the Bethlehem Central Community Foundation as a separate legal entity from the District. The Board encourages the leadership of the BCCF to coordinate its fund-raising efforts with other school-community organizations such as the Parent-Teacher Association/Organization (PTA/PTO), the Bethlehem Music Association (BMA), etc.

Cross-ref:

  • 1500, Public Use of School Facilities
  • 1800, Gifts From the Public
  • 2160, School Board Officer and Employee Ethics

Adoption Date: July, 1, 2009
Revised Date: August 9, 2017

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Policy 1230 | Public Participation at Board Meetings

View the PDF version of the Public Participation at Board Meetings Policy here.

The Board of Education encourages public participation on school related matters at Board meetings. To allow for public participation, a period not to exceed 30 minutes shall be set aside during the first part of each Board meeting. The period may be extended by a majority vote of the Board. Any group or organization wishing to address the Board must identify a single spokesperson.

Presentations should be as brief as possible. No speaker will be permitted to speak for longer than 5 minutes. Speakers may comment on (1) any matter related to district business; or (2) any agenda item.

The Board will not permit in public session discussion involving individual district personnel or students. Persons wishing to discuss matters involving individual district personnel or students should present their comments and/or concerns to the Superintendent during regular business hours.

All speakers are to conduct themselves in a civil manner. Obscene language, libelous statements, threats of violence, statements advocating racial, religious, or other forms of prejudice will not be tolerated.

Persons making presentations at a Board meeting will address remarks to the President and may direct questions or comments to Board members or other district officials only upon the approval of the President. Board members and the Superintendent shall have the privilege of asking questions of any person who addresses the Board.

Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.

The President shall be responsible for the orderly conduct of the meeting and shall rule on such matters as the time to be allowed for public discussion and the appropriateness of the subject being presented. The President shall have the right to discontinue any presentation which violates this policy.

Cross-ref:

  • 2342, Agenda Preparation and Dissemination

Ref:

  • Matter of Martin, 32 EDR 381 (1992)
  • Appeal of Wittenben, 31 EDR 375 (1992)
  • Matter of Kramer, 72 EDR 114 (1951)
  • NYS Department of State, Committee on Open Government, OML-AO-#2696 (Jan. 8, 1997) and OML-AO-#2717 (Feb. 27, 1997)

Adoption date: May 19, 2010

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Policy 1240 | Visitors to the Schools

View the PDF version of the Visitors to the Schools Policy here.

To promote effective communication between the citizens of the community and the school system, the Board of Education encourages parents and other citizens to visit their schools periodically during the course of the school year. The Board views these visits as constructive; however, no such visit shall be permitted to interfere with the educational process.

Persons who are not students or staff shall report immediately to the school office upon entering a school building. Persons other than parents, guardians, students or staff, who desire to visit a school building shall do so only with the permission of an appropriate administrative staff member.

Each Building Principal shall establish and maintain a safety plan outlining the process for registration and authorization for visits to his/her school. Such plans shall be submitted to the Superintendent of Schools for approval, and thereafter be included in each school’s student handbook and posted in each school building to inform anyone interested in visiting the school.

Visits to school buildings are to be in accordance with this policy and each building’s procedures posted in conspicuous places. A violation of the visitation policy and/or building procedures shall be prosecuted pursuant to New York State law.

Cross-ref:

  • 5450.1, Notification of Sex Offenders

Ref:

  • Education Law §§1708; 2801

Adoption date: June 19, 2002

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Policy 1400 | Public Complaints

View the PDF version of the Public Complaints Policy here.

Constructive criticism of the schools, when accepted by a Board of Education (the Board) in a receptive spirit, may serve to improve the quality of the educational program or to equip the Bethlehem Central School District (the District) schools to do their tasks more effectively. While no community member should be denied the right to bring complaints to the Board, that person may have his/her complaints referred through administrative channels for solution before Board investigation or action.

The Board recognizes the right of community members to register individual or group concerns regarding instruction, District programs, materials, operations, and/or staff members. The main goal of the District is to resolve such concerns specifically with the parties involved, whenever possible.

Public complaints about the District will be directed to the proper administrative personnel. Complaints about specific classroom practices shall be directed to the teacher concerned. If the matter is not settled satisfactorily, the complainant shall then contact the principal; if there is no resolution on this level, the superintendent or his/her designee shall be contacted. The superintendent shall refer the issue to the Board for final resolution, if necessary.

All matters referred to the superintendent and/or the Board shall be in writing. Concerns registered directly to the Board as a whole or to an individual Board member shall be referred as soon as is reasonably possible to the superintendent for investigation, report, and/or resolution.

Adoption date: May 19, 2010
Re-approved date: November 28, 2018

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Policy 1420 | Complaints About Instructional Materials

View the PDF version of the Complaints About Instructional Materials Policy here.

The Board of Education (the Board) recognizes its responsibility for the selection of instructional materials. The Board expects Bethlehem Central School District (the District) teachers and administrators to recommend books and other materials in accord with sound educational principles and practices, and to use them effectively in the classrooms. However, the Board also recognizes the right of community members to voice concerns and/or complaints regarding the implementation of a particular curriculum and/or instructional material.

Any criticism of instructional materials that cannot be resolved at the building level shall be submitted in writing to the superintendent. An Instructional Material Review Committee, consisting of the District’s assistant superintendent, building principal, department supervisor and a teacher, will be designated by the superintendent to examine the challenged material.

The committee shall make recommendations to the superintendent concerning the disposition of the complaint, and the superintendent will issue a decision. This decision may be appealed to the Board, and the decision of the Board shall be final.

Ref:

  • Education Law §§1709(15); 1711(5)(f)
  • Board of Educ., Island Trees UFSD v. Pico, 457 US 853 (1982)

Cross Ref: 4312, Classroom Films and Videos

Adoption date: October 19, 2011
Revised date: October 17, 2018

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Policy 1420-R | Complaints About Instructional Materials Regulation

View the PDF version of the Complaints About Instructional Materials Regulation here.

The following procedures shall apply to the handling of complaints concerning any textbook, library book or material, and any other instructional material used in Bethlehem Central School District (the District) schools.

1. When a person has a complaint concerning a textbook, library book, or other instructional material and protests its use in class or its availability in a school library, the principal shall hold an informal meeting with the complainant and the teacher, librarian, or other staff member who is using or providing the book or material. At this meeting, the complainant will be asked to make clear his or her objections to the material; the teacher or librarian will be asked to explain the educational value of the material.

2. If the complaint is not resolved informally, the complainant may file a formal written complaint with the superintendent.

3. Upon receiving a formal written complaint, the superintendent shall designate an Instructional Review Committee, consisting of the District’s assistant superintendent, building principal, department supervisor and a teacher to examine the challenged material.

4. The committee shall:

a. read and examine the challenged materials;

b. consider the specific objections to the material voiced by the complainant;

c. weigh the values and faults of the material as a whole;

d. consider written or oral presentations made to the committee, if any;

e. where appropriate, solicit advice or opinion from other District faculty and/or relevant professional organizations such as the American Library Association, the National Council of Teachers of English, and the National Council of Social Studies Teachers; and

f. submit a report to the superintendent containing its recommendations concerning any complaint.

5. The superintendent shall review the report of the committee, make a decision, and notify the complainant and appropriate staff.

6. If the complainant is not satisfied with the superintendent’s decision, he/she may refer the complaint to the Board of Education (the Board). The superintendent will deliver a copy of his/her decision and the committee’s report to the Board for its consideration. The final decision shall be made by the Board.

Adoption date: October 19, 2011
Revised date: October 17, 2018

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Policy 1500 | Public Use of School Facilities

View the PDF version of the Public Use of School Facilities Policy here.

While the district’s school buildings and grounds are maintained primarily for the purpose of educating students within the district, the Board of Education recognizes that the buildings and grounds are a valuable community resource and believes that this resource should be available to the community for specific uses that will not interfere with educational activities. This policy is intended to identify the uses that community groups may make of those facilities.

Permitted Uses

District facilities may be used for the purposes listed below, subject to the conditions and restrictions set forth in this policy.

  1. Instruction in any branch of education, learning or the arts.
  2. Public library purposes, subject to provisions of the Education Law, or as stations of public libraries.
  3. Social, civic and recreational meetings and entertainments, or other uses pertaining to the welfare of the community so long as such uses are nonexclusive and open to the general public.
  4. Meetings, entertainment and occasions where admission fees are charged, when the proceeds are to be spent for an educational or charitable purpose.
  5. Polling places for holding primaries and elections, for the registration of voters and for holding political meetings.
  6. Civic forums and community centers.
  7. Recreation, physical training and athletics, including competitive athletic contests of children attending a private, nonprofit school.
  8. Child-care programs when school is not in session, or when school is in session for the children of students attending schools of the district and, if there is additional space available, for children of employees of the district.
  9. Graduation exercises held by not-for-profit elementary and secondary schools, provided that no religious service is performed.

Prohibited Uses

Any use not permitted by this policy is prohibited. In addition, the following uses are specifically prohibited.

  1. Use of district facilities by any outside organization or group to conduct religious services or religious instruction.
  2. Meetings sponsored by political organizations.
  3. Meetings, entertainments and occasions that are under the exclusive control of and the proceeds are to be applied for the benefit of a society, association or organization or a religious sect or denomination or of a fraternal, secret or exclusive society or organization, other than veterans’ organizations or volunteer fire fighters or volunteer ambulance workers.

Conditions of Use for District Facilities

  1. Use of district facilities may be permitted unless such facilities are in use for school purposes, or during educational programs. All school activities and related organizations (organizations represented on the BC President’s Council) shall have preference for the use of facilities provided they have been scheduled prior to commitments made to community groups. The Town Recreation Department shall receive second priority for use of facilities with all other groups receiving lower priority. The district reserves exclusive and non-reviewable judgment to determine if a requested use would interfere with or disturb the district’s educational programs.
  2. All school groups are required to submit a schedule for the use of school facilities at least one month prior to the commencement of each semester. For these purposes the summer shall be considered a semester. The Town Recreation Department shall also submit a complete request for each semester as provided above and will be assigned facilities as second priority. The Town Recreation Department will provide the school district with a schedule of all grounds, for use other than by school activities, during the period of May 1 to August 31.
  3. The Business Administrator shall maintain a schedule of use for the Middle School and the High School since these are the two facilities that will be made available for community use. To ensure that district facilities are preserved for the benefit of the greater district community, only community based groups and organizations (that is, groups which are located within the geographic area covered by the district) may be granted access to district facilities.
  4. Usage will be limited to buildings and grounds other than specifically equipped classrooms, libraries, storage rooms, and administrative offices so as to reduce interference with the school program and to protect instructional materials and exhibits.
  5. Simultaneous multiple uses of a building may be refused by the Business Administrator to assure adequate parking and other space is available.
  6. Use of district facilities will be permitted only where the applicant agrees to pay the district a user fee according to a schedule adopted by the district to cover the costs of heat, electricity, maintenance, custodial services and any other expenses associated with the requested use. Use is further conditioned upon the applicant’s agreement to pay additional fees associated with the use of any additional services or equipment. All users shall pay the school district, no later than 30 days after billing. The district retains the right to condition use upon an applicant depositing with the district a sum equaling the estimated costs and fees associated with the proposed use 10 days in advance of the requested use. The district retains the further right to waive user fees for groups that are associated with or sponsored by the district.
  7. Where, in the judgment of the district, the requested use of district facilities requires special equipment or supervision, the district reserves the right to deny such use, or in the alternative, to condition such use upon the applicant’s payment of additional fees in accordance with paragraph F above. Only authorized personnel shall operate district equipment.
  8. Use of district facilities will only be permitted where the organization provides the district timely evidence of adequate insurance coverage ($1,000, 000 minimum) to save the district harmless from all liability, property damage, personal injuries and/or medical expenses. The district will exercise complete and unreviewable discretion regarding what constitutes adequate insurance coverage for each proposed use.
  9. The Board reserves the discretion to deny use of district facilities described above, or to terminate use of district facilities:
    1. By an applicant who has previously misused or abused district facilities or property or who has violated this policy;
    2. For any use which could have the effect of violating the Establishment Clause of the United States Constitution or other provisions of the United States or New York State Constitutions;
    3. For any use which, in the estimation of the Board, could reasonably be expected to or actually does give rise to a riot or public disturbance;
    4. For any use which the Board deems inconsistent with this policy;
    5. For any use by a private for-profit entity that has the direct or indirect effect of promoting the products or services of such entity;
    6. In any instance where alcoholic beverages or unlawful drugs are sold, distributed, consumed, promoted or possessed; and
    7. For any use prohibited by law.
  10. The Board specifically reserves the right to revoke any permit granted to any user without prior notice to such user. In the event of such a revocation the reasons thereof shall be stated to the user in writing.

Application Procedure for Use of District Facilities

  1. All applications for use of school facilities shall submit to the Business Administrator a “Statement by the Proposed User of School Facilities and/or Grounds” together with a “Request of Use of School Property” on forms provided by the school district. The forms are available in the central and building office(s). Applications shall be approved or denied on the basis of this school board policy. Applications must be submitted at least two weeks prior to the date of the requested use.
  2. The applicant must clearly and completely describe the intended use of the district facility in the application.
  3. All applicants must review this policy prior to submitting the application. All applications must be signed by an authorized agent of the group or organization requesting use. The applicant’s signature on the application shall attest to the group or organization’s intent to comply with all Board policies and regulations and to use district facilities strictly in accordance with the use described in the application.
  4. All applicants must agree to assume responsibility for all damages resulting from its use of district facilities. Proof of adequate insurance must be provided by the applicant at least 10 days before the date of the requested use.
  5. Permits shall be valid only for the facility, use, dates and time specified in the permit. No adjustment to the permit is allowed except with the prior written approval of the Superintendent. Permits shall not be transferable.
  6. The Superintendent is authorized to alter or cancel any permit if it becomes necessary to use the facility for school purposes or for other justifiable reason.
  7. With regard to scheduling activities, the district retains the right to give preference to groups and organizations which are associated with or sponsored by the district.
  8. Issuance of a permit shall not limit the right of access to the facility by district staff.

Ref:

  • Education Law §414

Cross-ref:

  • 1510, Public Sales on School Property

Adoption date: June 19, 2002

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Policy 1500-E | Public Use of School Facilities Exhibit

View the PDF version of the Public Use of School Facilities Exhibit here.

  1. The use of facilities shall be provided free for meetings conducted by the following groups:
    1. School district meetings and activities including school-sponsored activities provided no admission is charged.
    2. School district employee organizations, but not fund raising affairs.
    3. Meetings, etc. if organizations represented on the BC President’s Council, but not fund-raising affairs. School district personnel services incurred as a result of fundraising activities on the part of these groups should be billed only after a group has exceeded the following allotments of time:
      1. . 16 hours of custodial personnel time (or overtime).
      2. 8 hours of cafeteria personnel time (or overtime).
    4. Non-profit groups if no expense is incurred by the school district.
  2. Board adopted fees based on personnel policies and salary schedules shall prevail when additional staff is employed for such activities, or if there is a charge for admission or if the function is for fundraising purposes.
  3. Non-profit groups when additional staffing is required shall reimburse the district at the applicable hourly rate for all salary costs, and reimburse the district at cost for any other services provided.
  4. All other groups, and non-profit groups when admission of other fees are charged or when there are fund-raising affairs, must pay the fees and charges set by the Board. Middle School and High School auditoriums, gymnasiums, cafeterias or pools, plus the reimbursement of all salary costs for necessary staff and other services.
  5. The Town Recreation Department will pay the rate established by the district. Weekdays: Per facility where no special personnel services are required. Where special services are required, a flat hourly rate will be charged for these services. Weekends: The cost per facility will be the cost incurred by the school district. Summers: The cost will be the same cost as weekdays up to 4:00 p.m. After 4:00 p.m., the weekend provisions will apply.
  6. Fees will be established for other special purposes on an individual basis.
  7. At least one custodian of the school district will be in attendance when a school is used by a community organization and the cost will be charged to the user.
  8. A cafeteria employee must be in attendance when any school kitchen is requested. The cost shall be borne by the user for this service.
  9. Audio visual, other instructional equipment, or special equipment in auditoriums, etc. may be used with permission of the Building Principal. The Principal, at his/her discretion, may require the attendance of school personnel when such equipment is used with the user to pay necessary expenses.

Adoption date: June 19, 2002

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Policy 1505 | Unmanned Aerial Systems (Drone) Policy

View the PDF version of the Unmanned Aerial Systems (Drone) Policy here.

In an effort to maintain the safety, security and privacy of students, staff and visitors, the Bethlehem Central School District (the District) prohibits the unauthorized use of an unmanned aerial system (UAS), also known as a drone, on or above District property. For the purposes of this policy, a UAS or drone is any aircraft without a human pilot aboard the device.

The use of drones on District property will only be authorized if the operator first obtains express, written permission from the superintendent (or his/her designee). The District will only consider requests for drone use that are limited to the Districts’ own instructional, co-curricular, or operational purposes. Drone use by members of the general public, or corporate or other entities that has not been approved by the superintendent is prohibited. Any individual wishing to operate a drone on or above District property must seek permission from the superintendent or his/her designee in writing to do so, pursuant to procedures adopted by the superintendent to address such requests. The superintendent will consider whether to grant permission on a case-by-case basis, pursuant to the procedures.

The District may acquire drones for use by students and employees of the District. The acquisition and use of District-owned drones will only be authorized with express, written permission from the superintendent, pursuant to procedures adopted by the Board of Education. The District shall obtain appropriate insurance coverage to protect against potential claims.

All superintendent-authorized drone operations on District property and operations of District-owned drones are subject to relevant Federal Aviation Administration (FAA), state and local laws and regulations, in addition to any rules and requirements imposed by the Board of Education. Each authorized drone operator must comply with all such requirements when operating drones on or above District property and/or operating District-owned drones.

The superintendent or his/her designee shall refuse admission or entry to anyone attempting to engage in unauthorized drone use on District property. If necessary, the superintendent or his/her designee may remove anyone attempting to engage in unauthorized drone use and/or confiscate the unauthorized drone. Additionally, the District reserves the right to immediately shut down the operation of authorized drones, and confiscate any authorized drones, if the operator is not complying with relevant FAA, state, or local laws, or if the drones create any type of electronic interference, pose unacceptable risks to individuals or property, or interfere with any District activity. Any injuries, or property damage in excess of $50 as a result of drone operation, must be reported to the superintendent.

Violation of this policy may be grounds for disciplinary action, up to and including termination, suspension or expulsion from the District, in accordance with the Code of Conduct, District policies, applicable student and employee handbooks, and any applicable collective bargaining agreements.

Cross-ref: 8700, Insurance

Legal References: FAA Modernization and Reform Act of 2012 (Public Law 112-95), Sections 333, 336(a).

Title 14 Code of Federal Regulations, Part 107.

Adoption date: September 19, 2017

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Policy 1505-R | Unmanned Aerial Systems (Drone) Regulation

View the PDF version of the Unmanned Aerial Systems (Drone) Regulation and Usage Form. 

Pursuant to Board Policy No. 1505, the superintendent has adopted the following Authorized Drone Use Procedures, which apply to (1) all individuals who seek permission and/or receive authorization to use a drone on the District’s property; and (2) all individuals who operate a District-owned drone.

Procedure to Seek Permits to Operate Drones

The superintendent or his/her designee has sole and absolute discretion to grant or deny (1) the use of drones on District property; and (2) the acquisition and use of District-owned drones. Without permission from the superintendent or his/her designee, the use of drones on District property and the use of District-owned drones are expressly prohibited. In order to obtain authorization to operate a drone on District property or use a District-owned drone, the following procedures must be followed:

A. Any individual, class, or group seeking to operate a drone on District property for the benefit of a District program, or seeking to use a District-owned drone, must submit a Drone Usage Request Form (the Request) (attached hereto as Appendix A) to the superintendent or his/her designee.A. Any individual, class, or group seeking to operate a drone on District property for the benefit of a District program, or seeking to use a District-owned drone, must submit a Drone Usage Request Form (the Request) (attached hereto as Appendix A) to the superintendent or his/her designee.

B. The Request must be submitted at least two weeks prior to the date of the requested use.

C. The applicant must clearly and completely describe the intended drone use in the Request.

D. All Requests by groups or organizations must be signed by an authorized agent of the group or organization requesting the use.

E. The applicant’s signature on the Request shall attest to the individual, class, or group’s intent to comply with all Board policies and regulations; to follow all applicable FAA, state, and local laws when operating the drones; and to use the drones strictly in accordance with the use described in the Request.

F. All applicants to use privately owned drones on District property must agree to assume responsibility for all damages resulting from the drone use. Proof of adequate insurance must be provided by the applicant at least ten days before the date of the requested use.

G. The superintendent or his/her designee will determine whether to grant the request based on District policies, and all applicable laws, rules, and regulations.

H. If the Request is approved, the individual will be issued a Drone Usage Permit, and permitted to operate the drone on District property and/or operate a District-owned drone. If the Request is denied, however, the individual will not be permitted to operate a drone on District property or operate a District-owned drone.

I. Permits shall be valid only for the facility, use, dates, and time specified in the Request. No adjustment to the permit is allowed except with the prior written approval of the Superintendent or his/her designee. Permits shall not be transferable.

J. The superintendent or his/her designee is authorized to alter or cancel any permit in his or her sole and absolute discretion.

K. With regard to authorizing drone operations, the District retains the right to give preference to individuals, classes, and groups that are associated with, or sponsored by, the District.L. The superintendent retains the sole and absolute discretion to extend or deny permission to operate drones on or over District property.

I. Requirements for Model Aircraft Use

The following requirements apply with respect to the use of drones that qualify as “model aircraft” for hobby or recreational use under the FAA Modernization and Reform Act of 2012 (FMRA): (1) on District property; and (2) when the drones are District-owned. This includes drone use by students as a component of educational curricula or other coursework, and may also include de minimus drone use by teachers, when such use is a component of educational curricula or other coursework, and the primary purpose of the course is not the operation of drones.

A. The drone must be operated in compliance with all applicable District policies, and all applicable FAA, state, and local laws, regulations, and guidance.A. The drone must be operated in compliance with all applicable District policies, and all applicable FAA, state, and local laws, regulations, and guidance.

B. The drone must be operated in accordance with a community-based set of safety guidelines and within the programming of a nationwide community-based organization, such as the Academy of Model Aeronautics (AMA)(www.modelaircraft.org).

C. The drone must be limited to not more than ten pounds.

D. The drone must be operated in a manner that does not interfere with, and gives way to, any manned aircraft.

E. When flown within five miles of an airport, the operator of the drone must provide the airport operator and the airport air traffic control tower (when an air traffic control facility is located at the airport) with prior notice of the operations (model aircraft operators flying from a permanent location within five miles of an airport should establish a mutually agreed upon operating procedure with the airport operator and the airport air traffic control tower).

F. The drone must be flown within the visual line of sight.G. If the drone weighs more than 0.55 pounds and less than 55 pounds, the drone (1) must be registered with the FAA online at https://registermyuas.faa.gov/ (see Unmanned Aircraft Systems (UAS) Frequently Asked Questions/Help, available at https://www.faa.gov/uas/faqs/); and (2) must be labeled with its FAA registration number.

H. The District will register all District-owned drones.

I. The drone must be operated at or below 40 mph, and at or below 400 feet above ground level.

J. A safety line must be established between the flight operators and any spectators.

K. The drone cannot be flown over groups of people, stadiums, or sports events, or near emergency response efforts such as firefighting, or over public roadways, or within fifty feet of utility wires and poles.

L. The drone cannot be flown while the operator is under the influence of alcohol or drugs.

II. Requirements for All Other Drone Use

The following requirements apply with respect to the use of drones that do not qualify as “model aircraft” and/or “hobby or recreational use” within the meaning of the FMRA (unless the applicant provides proof of a waiver of any of these requirements): (1) on District property, and (2) when the drones are District-owned. This includes drone use by teachers in courses where the primary purpose of the course is the operation of drones.

A. The drone must be operated in compliance with all applicable District policies, and all applicable FAA, state, and local laws, regulations, and guidance.

B. The operator of the drone:a. Must be at least sixteen years old;b. Must pass an initial aeronautical knowledge test at an FAA-approved knowledge testing center; andc. Must be vetted by the Transportation Safety Administration (TSA).

C. The drone must:a. weigh less than ten pounds; andb. be registered with the FAA (at https://registermyuas.faa.gov/).

D. During operation, the drone must remain within the visual line of site of the remote pilot in command and the person manipulating the flight controls, or the visual observer.

E. The drone may not fly over people.

F. The drone can only be operated during the day, and only operated within manufacturer’s specifications relative to weather conditions.

G. The drone must yield right of way to other aircraft.

H. The drone must fly at or below 50 mph, and at or below 400 feet (within and well below the limitations for operation in Class G airspace).

I. No person may act as a remote pilot in command or visual observer for more than one drone operation at one time.

J. The drone cannot be operated from a moving aircraft or vehicle.

K. The drone requires preflight inspection by the remote pilot in command.

III. Additional Requirements for Course-Related Drone Use

A teacher, student, or class using District-owned drones as part of a course curriculum must adhere to the following additional requirements:

A. Students may not supply cameras, or any other objects, to attach to and use with the District-owned drones. District-owned drones shall be limited to only factory-installed cameras.A. Students may not supply cameras, or any other objects, to attach to and use with the District-owned drones. District-owned drones shall be limited to only factory-installed cameras.

B. Eye protection is required for the drone operator and all members of the class who are present when the drone is operated.

C. When not in use, all drones must be stored and locked at the High School main office.

D. In order to use the District-owned drones, the drones must be signed out in a log kept in the High School main office, and then return by an authorized staff member.

E. Drones shall not be operated indoors under any circumstances.

F. To maintain compliance with hobby/recreational use requirements, any person providing drone flight demonstrations to District students or staff cannot be compensated for this service.

Obtain a copy of the Drone Usage Request Form.

Adoption date: September 19, 2017

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Policy 1510 | Public Sales on School Property

View the PDF version of the Public Sales on School Property Policy here.

The Board of Education (the Board) is aware of the importance of training each generation to be charitable, however, the Board will not provide agencies, groups, or individuals with unrestricted access to the captive audience of a school group. Therefore, except for those activities listed in the administrative regulations following this policy, solicitations, collections, and distribution of materials will not be permitted in school buildings, without prior approval of the superintendent.

Any fund drive must be sponsored by the Bethlehem Central School District (the District) , or a school-related organization (e.g., the Parent-Teacher Association).

The District will not provide lists of parents, students, their addresses, or phone numbers for the above-mentioned purpose.

Fund drives sponsored by the District requiring door-to-door solicitation must have the prior approval of the superintendent.

Cross-ref:
5660, Student Gifts and Solicitations

Adoption date: June 19, 2002
Re-approved date: November 28, 2018

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Policy 1510-R | Public Sales on School Property Regulation

View the PDF version of the Public Sales on School Property Regulation here.

Door to Door Solicitations

No student may be asked to go door-to-door under Bethlehem Central School District (the District) auspices without the prior approval of the superintendent. Collection and solicitation will be considered for approval in the following situations:

1.     There has been a well-established tradition of door-to-door soliciting;
2.     All net proceeds collected will be used for school purposes;
3.     Each person contacted in the home determines the amount they contribute; and
4.     The project involves a broad base rather than something of a limited scope.

Fund-raising activities sponsored by organizations represented by the Bethlehem Central President’s Council shall be approved only during nonschool hours. These activities shall be conducted as to minimize the amount of school time required and to emphasize school spirit.

All activities shall be voluntary and no identifying devices shall be used for students who contribute or participate.

Literature that is sponsored by organizations that are represented by the President’s Council may be distributed at the discretion of the superintendent.

Adoption date: June 19, 2002
Re-approved date: November 28, 2018

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Policy 1530 | Smoking on School Premises

View the PDF version of the Smoking on School Premises Policy here.

Due to the health hazards associated with smoking, and in accordance with federal and state law, the Board of Education prohibits smoking or other tobacco use in all school buildings, on school property, and at school-sponsored activities, whether such activities are sponsored on or off school district property.

The district’s smoking policy shall be prominently posted in each building. The Board designates the Superintendent of Schools or his/her designee as agent responsible for informing individuals smoking in a non-smoking area that they are in violation of Article 13 of the Public Health Law and/or federal Pro-Children Act of 1994.

Ref:

  • Education Law §§409(2); 3020-a(4)
  • Goals 2000: Educate America Act §§1041 et seq. (The Pro-Children Act of 1994)
  • Public Health Law Article 13-E §§206; 340; 347

Adoption date: June 19, 2002

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Policy 1600 | Relations with Other Local Government Authorities

View the PDF version of the Relations with Other Local Government Authorities Policy here.

The Board of Education (the Board) recognizes the interdependence of the Board and other governmental units and realizes the necessity for close cooperation between local school government and other local governmental agencies.

The Board will be ready to cooperate with other governmental agencies whenever it is appropriate.

Adoption date: June 19, 2002
Re-approved date: November 28, 2018

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Policy 1740 | Relationship with Nonpublic Schools

View the PDF version of the Relationship with Nonpublic Schools Policy here.

In recognition of its responsibility under state law and regulation, the Board of Education (the Board) shall make available required public school materials, equipment, and services to resident students who attend nonpublic schools.

Textbook Loan

The Board recognizes that section 701 of the Education Law requires all Boards to purchase and to loan, upon individual request, textbooks to all children residing in the district who are attending grades kindergarten through twelve in any public or nonpublic school that complies with the compulsory education law.

It is also understood that the textbooks must be “loaned free” to the children, but Boards may make reasonable rules and regulations regarding such loan(s).

Therefore, the following rules and regulations shall govern the loan of textbooks to residents of the Bethlehem Central School District (the District) attending nonpublic schools:

1. The textbooks shall remain the property of the District.
2. The textbooks shall be returned at the end of the nonpublic school year.
3. If lost or destroyed, the textbooks shall be paid for in the same fashion as the students attending District schools.

Instructional Computer Hardware and Software Loan

The Board recognizes its responsibility to loan instructional computer hardware and software, upon request, to all pupils legally attending nonpublic elementary or secondary schools located in the District. The District shall loan instructional computer hardware and software on an equitable basis. However, software and hardware purchased with any local, federal, or state funds, other than Instructional Computer Hardware or Software Aid funds, are not required to be loaned to nonpublic school students.

In addition, the District will only purchase and loan software programs that do not contain material of a religious nature.

The Board authorizes the superintendent to establish any and all rules, regulations, and procedures necessary to implement and maintain this policy. The superintendent will specify the date by which requests must be received by the District and provide notice to all nonpublic schools within the District of that date.

Ref:
Education Law §§701; 751-754; 1709; 3204; 3602-c
8 NYCRR §175.25; 21.3
Mitchell v. Helms, 530 U.S. 793 (2000)
Russman v. Sobol, 85 F.3d 1050 (2d Cir. 1996)
Zobrest v. Catalina Foothills Sch. Dist., 509 U.S. 1 (1993)
Aguilar v. Felton, 473 U.S. 402 (1985)
Board of Educ. v. Allen, 392 U.S. 236 (1968)

Adoption date: February 4, 2009
Re-approved date: November 28, 2018

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Policy 1741 | Homeschooled Students

View the PDF version of the Homeschooled Students Policy here.

The Board of Education (the Board) shall ensure that children instructed at home are taught by a competent instructor and receive an education substantially equivalent to that offered in the Bethlehem Central School District (the District) schools.

Notice of Intention to Instruct at Home

Parents/guardians who wish to educate their children at home must annually provide written notice to the superintendent, by July 1st of each school year, of their intention to educate their children at home for the coming school year. Parents/guardians who wish to commence home instruction after the start of the school year, or who establish residence in the District after the start of the school year, must provide written notice to the superintendent of their intention to educate their children at home within fourteen days following the commencement of the home instruction. For the purposes of this Policy, the school year begins July 1st and ends June 30th.

Procedures for the Development and Review of an Individualized Home Instructional Plan (IHIP)

A. Within ten business days of receipt of a notice of intention to instruct at home, the District shall send to the parents/guardians a copy of Section 100.10 of the Commissioner’s Regulations and a form on which to submit an individualized home instruction plan (IHIP) for each child who is to be taught at home.
B. Within four weeks of receipt of such materials, or by August 15th, whichever is later, the parents/guardians must submit the completed IHIP form to the District. The District will provide assistance in preparation of the form, if requested by the parents/guardians.
C. Within ten business days of receipt of the IHIP, or by August 31st, whichever is later, the District will either notify the parents/guardians that the IHIP complies with the applicable requirements of Section 100.10 of the Commissioner’s Regulations, or will give the parents/guardians written notice of any deficiency in the IHIP.
D. Within fifteen days of receipt of a notice of deficiency in the IHIP, or by September 15th, whichever is later, the parents/guardians will submit a revised IHIP that corrects any such deficiencies.
E. Within fifteen days of receipt of the revised IHIP, or by September 30th, whichever is later, the superintendent will review the revised IHIP and will notify the parents/guardians that the revised IHIP complies with the applicable requirements of Section 100.10 of the Commissioner’s Regulations.

1. If the revised IHIP is not determined to be in compliance with the applicable requirements of Section 100.10 of the Commissioner’s Regulations, then the superintendent will notify the parents/guardians in writing and state the reasons for such determination. Such notice will also contain the date of the next regularly scheduled meeting of the Board, held at least ten days after the date of the mailing of such notice, and will advise that if the parents/guardians desire to contest the determination of noncompliance, then the parents/guardians must notify the Board at least three business days prior to such meeting. At the Board meeting, the parents/guardians have the right to present proof of compliance, and the Board will make the final determination of compliance or noncompliance.
2. Within thirty days after receipt of such determination, the parents/guardians have the right to appeal any final determination of noncompliance to the commissioner of Education.

IHIP

A. Content

Each child’s IHIP shall contain:

  1. Child’s name, age, and grade level.
  2. A list of the syllabi, curriculum materials, textbooks, or plans of instruction to be used in each of the required subjects listed in Section 100.10(e) of the Commissioner’s Regulations.
  3. The date for submission to the District of the parents’ or guardians’ quarterly reports. These reports will be spaced in even and logical periods.
  4. The names of the individuals providing instruction.
  5. A statement (if applicable) that the child will be meeting the compulsory educational requirements of Education Law §3205 through attendance as a full-time student at a degree-granting institution (defined as at least twelve semester hours per semester or its equivalent), the name of the degree-granting institution, and the subjects to be covered.

B. Attendance Requirements

Each child will receive instruction, pursuant to his/her IHIP, as follows:

  1. The substantial equivalent of 180 days of instruction must be provided each school year.
  2. The cumulative hours of instruction for grades one through six are 900 hours per school year. The cumulative hours of instruction for grades seven through twelve are 990 hours per school year.
  3. Absences are permitted on the same basis as provided in the applicable policy of the District for its own students.
  4. Records of attendance must be maintained by the parents or guardians and will be made available to the District upon request.

C. Quarterly Reports

On or before the dates specified in the IHIP, a quarterly report for each child will be furnished by the parents or guardians to the District. The quarterly report will contain the following:

  1. The number of hours of instruction during the quarter.
  2. A description of the material covered in each subject listed in the IHIP.
  3. Either a grade for the child in each subject or a written narrative evaluating the child’s progress.
  4. In the event that less than 80 percent of the amount of the course material in any subject for that quarter has been covered, a written explanation describing the reasons why.

D. Annual Assessment

At the time of the filing of the fourth quarter report, as specified in the IHIP, the parents or guardians must also file an annual assessment, in accordance with Section 100.10 of the Commissioner’s Regulations.

The annual assessment must include either:

  1. The results of a commercially published norm-referenced achievement test that meets the requirements of Section 100.10(h)(1) of the Commissioner’s Regulations. If this option is selected, parents/guardians may not administer or score the achievement test.
  2. An alternative form of evaluation that meets the requirements of Section 100.10(h)(2) of the Commissioner’s Regulations, but only as set forth below:
    1. The alternative form of evaluation (written narrative) for grades one through three may be used each school year.
    2. The alternative form of evaluation (written narrative) for grades four through eight may be used only every other school year.
    3. The alternative form of evaluation (written narrative) may not be used for grades nine through twelve.
    4. The written narrative must be prepared by a New York State-certified teacher, home instruction peer group review panel, or other person chosen by the parents or guardians with the consent of the superintendent.

If a dispute arises between the parents or guardians and the superintendent, including disputes over the administration of commercially published norm-referenced achievement tests or the use of alternative evaluation methods, the parents or guardians may appeal to the Board. If the parents or guardians disagree with the determination of the Board, then the parents or guardians may appeal to the commissioner of Education within thirty days of receipt of the Board’s final determination.

Special Education

A student with an approved IHIP, who is a resident of the District and has a disability, or is suspected of having a disability, is eligible to receive services from the District, in accordance with law, regulation, and District policy. Parents or guardians must request special education services in writing to the Board by June 1st of each school year, unless the child is first identified as a classified student with a disability or moves into the District after June 1st. In that case, the parents or guardians must request the services within thirty days after the student is identified as a classified student with a disability or of moving into the District.

The Committee on Special Education (CSE) shall develop an individualized education services plan (IESP) for each eligible homeschooled student with a disability. The CSE shall determine the location where special education and/or related services will be available to each homeschooled student, pursuant to his/her IESP.

Participation in Extracurricular Activities

Students instructed at home by their parents/guardians are not entitled to participate in interscholastic sports, intramural sports, and/or any other extracurricular activities.

Instructional Materials

The Board authorizes the superintendent to loan instructional materials, if available, to students receiving home instruction. The superintendent or his/her designee shall determine the availability of resources and develop appropriate procedures.

Ref:

  • Education Law §§3204(2); 3210(2)(d); 3602-c(2-c)
  • 8 NYCRR §100.10
  • Appeal of Ponte, 41 EDR 174 (2001)
  • Matter of Abookire, 33 EDR 473 (1994)
  • State Education Department Memorandum, “New Requirements for the Provision of Special Education Services to Home-Instructed (“Homeschooled”) Students, July 2008

Adoption date: January 4, 2012 
Revised date: February 6, 2013
Re-approved date: November 28, 2018

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Policy 1800 | Donations, Gifts, and Grants to the District

View the PDF version of the Donations, Gifts, and Grants to the District Policy here.

Unsolicited Gifts and Donations from the Public

The Board of Education (the Board) welcomes and appreciates gifts and donations from the public. Gifts and donations of money, property, equipment, and materials may be accepted by the Board, except that the superintendent may accept on behalf of the Board gifts and donations having a value less than $500.00 dollars. This policy does not cover personal gifts to staff. See policy 2160, “School District Officer and Employee Code of Ethics,” for guidance on that issue.

The Board reserves the right to refuse to accept any gift that does not contribute towards the achievement of the goals of the Bethlehem Central School District (the District), or the ownership of which would deplete the resources of the District. In accepting or rejecting gifts and donations, the Board will review the following factors:

1.  The terms of the gift must identify:

a. the subject of the gift;

b. the purpose of the gift;

c. the beneficiary or beneficiaries if any; and

d. all conditions or restrictions that may apply.

2. The gift must not benefit a particular or named individual or individuals.

3. If the purpose of the gift is an award to a single student, the determination of the recipient of such award shall be made on the basis that all students shall have an equal opportunity to qualify for it in conformance with federal and state law.

4. If the gift is in trust, the obligation of the investment and reinvestment of the principal shall be clearly specified and the application of the income or investment proceeds shall be clearly set forth.

5. No gift or trust will be accepted by the Board unless:

a. it is in support of, and a benefit to, all or to a particular public school in the District; or

b. it is for a purpose for which the District could legally expend its own funds; or

c. it is for the purpose of awarding scholarships to students graduating from the District.

Any gift rejected by the Board shall be returned to the donor or his/her estate within sixty days, together with a statement indicating the reasons for the rejection of such gift.

Soliciting and Accepting Gifts, Grants, or Donations

Prior to seeking any grant or donation, the applicant must obtain prior approval from the District. Teachers seeking grants or donations for their classroom must obtain approval from the building principal. Other staff or administrators seeking grants or donations to benefit an entire school or the District as a whole must obtain prior approval from the superintendent or his/her designee. Grant applications for funding of more than $500.00 require prior approval by the Board.

Approval shall depend on factors including, but not limited to: compatibility with the District’s educational program and standards; availability of existing District resources; whether ownership would deplete District resources; and its impact on the equitable distribution of District resources.

All grants and donations must benefit the District and be congruent with the following principles:

1. The District’s mission, vision, core values, and beliefs.

2. The District and school goals that positively impact student performance.

3. The District’s instructional priorities and strategies.

4. Equity in funding.

5. Conform to District governance and decision-making procedures of the Board, central office, and building-level staff.

6. Provide a value or benefit that is greater than the obligation under the grant award.

7. Not violate management and/or bargaining unit rights and responsibilities.

8. Not carry any conditions that would divert school or District efforts away from the District’s primary mission.

The Board reserves the right to deny approval of solicitation of any funding or grant application that does not contribute towards the achievement of the District’s goals, or which would deplete the resources of the District. The Board may approve seeking grants that require a match of District funds or resources when the initiative has been identified as a priority by the Board and when such funds are planned as part of the District budget process or can be accommodated by the current budget.

All solicited grants and donations must be formally accepted by the Board.

Coordinating with Support Organizations

The District requires independent support organizations (e.g., booster clubs, Parent-Teacher Association/Organization (PTA/PTO), education foundations) seeking to make a contribution of money or property to first meet with the superintendent or his/her designee to identify the terms and conditions of the proposed gift and the needs of the District. The Board must approve such gifts and donations prior to any public announcement of the contribution.

Accounting for, and Oversight of, All Donations, Gifts, and Grants

All gifts, donations, grants, funds, property, and materials received by the District become the property of the District. Such items may not be returned without the approval of the Board. All items are subject to the same controls and regulations as other District property, and shall be deposited or inventoried accordingly.

It is the goal of the Board to properly account for all District resources and to monitor the distribution of those resources to minimize disparities between schools within the District.

Cross-ref:
1222, Relationship with Booster Organizations
1225, Relationship with Local Educational Foundations
2160, School District Officer and Employee Code of Ethics
5251, Student Fund Raising Activities

Ref: Education Law §1709(12)

Adoption date: June 19, 2002
Revised date: March 16, 2016
Revised date: October 17, 2018

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Policy 1810 | Guidelines for Community Announcements in Bethlehem Central Publications

View the PDF version of the Guidelines for Community Announcements in Bethlehem Central Publications Policy here.

The Bethlehem Central School District is a proud member of its community and considers itself an important hub of healthy community activities and education, as well as information and awareness. As such, District schools may publish announcements from community groups for the purposes of informing parents of activities designed to benefit Bethlehem Central, its students, and the community. The following guidelines are established regarding the publication of this information.

  • No announcements from for-profit organizations will be published.
  • Announcements will be published from groups affiliated with the District (often referred to as President’s Council member groups. A list of these organizations is on the bottom of this document).
  • In addition, announcements regarding recreational and educational activities and programs that benefit children within the school community may be published. These activities, events, and programs must take place within District boundaries to be considered for publication.
  • From time-to-time, it is recognized that the Towns of Bethlehem and New Scotland seek to bring attention to important information for town residents through school newsletters. When one of the towns identifies information of such importance, publication will be considered.
  • Advertising/Announcements for both student fundraisers and fundraisers for booster clubs and parent organizations (groups affiliated with the District) will be published only after the fundraiser has received the necessary approvals under District policy governing such fundraising activities (Board of Education Policy Nos. 1221 and 5251).

Adoption Date: July 1, 2009
Revised date: November 16, 2016

President’s Council Member Groups

  • Eagle Elementary PTO
  • Elsmere Elementary PTA
  • Glenmont Elementary PTA
  • Hamagrael Elementary PTA
  • Slingerlands Elementary PTA
  • Middle School PTO
  • Bethlehem Central Community Organization
  • Bethlehem Central Athletic Association
  • Bethlehem Music Association
  • Bethlehem Opportunities Unlimited
  • Parents for Excellence
  • Special Education Parents Advisory Group
  • Bethlehem Parents as Art Partners
  • Healthy Kids Committee
  • Lab School Parent Organization

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Policy 1900 | Parental Involvement

View the PDF version of the Parental Involvement Policy here.

The Board of Education believes that positive parental involvement is essential to student achievement, and thus encourages such involvement in school educational planning and operations. Parental involvement may take place either in the classroom or during extracurricular activities. However, the Board also encourages parental involvement at home (e.g., planned home reading time, informal learning activities, and/or homework “contracts” between parents/guardians and children). The Board directs the Superintendent of Schools to develop a home-school communications program in an effort to encourage all forms of parental involvement.

Consistent with the parent involvement goals of Title I, Part A of the Federal No Child Left Behind Act of 2001 (NCLB), the Board of Education will develop and implement programs, activities and procedures that encourage and support the participation of parents/guardians of students eligible for Title I services in all aspects of their child’s education. The Board also will ensure that all of its schools receiving Title I, Part A funds develop and implement school level parental involvement policies, as further required by the NCLB.

For purposes of this policy, parental involvement refers to the participation of parents/guardians in regular, two-way, and meaningful communication involving student academic learning and other school activities. At a minimum, parental involvement programs, activities and procedures at both the district and individual school level must ensure that parents/guardians:

  • Play an integral role in assisting their child’s learning;
  • Are encouraged to be actively involved in their child’s education at school; and
  • Are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child.

The term parents/guardians refers to a natural parent, legal guardian or other person standing in loco parentis (such as a grandparent or stepparent with whom the child lives, or a person who is legally responsible for the child’s welfare).

District and school level Title I parental involvement programs, activities and procedures will provide full opportunities for the participation of parents/guardians with limited English proficiency, parents/guardians with disabilities, and parents/guardians of migratory children.

As further required by the NCLB, parents/guardians of students eligible for Title I services will be provided an opportunity to participate in the development of the district’s Title I plan, and to submit comments regarding any aspect of the plan that is not satisfactory to them. Their comments will be forwarded with the plan to the State Education Department.

Parents/guardians also will participate in the process for developing a school improvement plan when the school their child attends fails to make adequate yearly progress for two consecutive years and is identified as a school in need of improvement.

Parent participation in development of district-wide parental involvement plan

The Board, along with the Superintendent of Schools and other appropriate district staff will use the following venues to solicit parental involvement and feedback to ensure parent involvement in the development of the district-wide parental involvement plan:

  • Presidents Council
  • Parent Teacher Organizations/Associations
  • Booster and Support Organizations
  • District/Building Level Advisory Teams
  • Parent Surveys

Review of district-wide parental involvement plan

The Board, along with the Superintendent of Schools and other appropriate staff, will conduct, with the involvement of parents/guardians, an annual evaluation of the content and effectiveness of the parental involvement plan in improving the academic quality of Title I schools, including the identification of barriers to greater participation by parents/guardians in activities under this policy, and the revision of these policies necessary for more effective involvement. To facilitate this review, the district will conduct the following activities:

  • The Superintendent will initiate an annual review of the District’s parent policy during the month of July. Parents/guardians will be notified of the annual review through the school district’s website should they wish to contribute feedback for the Board of Education. Translation services will be made available upon request.

Development of school level parental involvement plans

The Superintendent of Schools will ensure that all district schools receiving federal financial assistance under Title I, Part A are provided with technical assistance in order to plan and implement effective parental involvement programs and activities that improve student achievement and school performance. As appropriate to meet individual local needs, the superintendent will ensure meetings are held at convenient times and are accessible to all parents/guardians.

Building capacity for parental involvement

To build parent capacity for strong parental involvement to improve their child’s academic achievement, the district and its Title I, Part A schools will, at a minimum:

  1. Assist parents/guardians in understanding such topics as the state’s academic content and student achievement standards, state and local academic assessments, Title Irequirements, how to monitor their child’s progress and how to work with educators to improve the achievement of their child. To achieve this objective, the district and its Title I schools will share this information at PTA meetings and via the electronic communication systems. Where necessary, paper copies will be made available.
  2. . Provide materials and training to help parents/guardians work to improve their child’s academic achievement. To achieve this objective, the district and its Title I schools will provide information about the District’s academic program. Parents/Guardians also have access to BC@Home, which provides information to parents/guardians, as well as offers them a venue to communicate with teachers.
  3. Educate its teachers, Special Education Student Services personnel, principals, and other staff in understanding the value and utility of a parent’s contributions and on how to:
    1. reach out to, communicate with, and work with parents/guardians as equal partners;
    2. implement and coordinate parent programs; and
    3. build ties between parents/guardians and the schools.
  4. Ensure that information related to school and parent-related programs, meetings and other activities is sent to the parents/guardians of children participating in Title I programs in an understandable and uniform format, including alternative formats, upon request, and to the extent practicable, in a language the parents/guardians can understand.

Coordination of parental involvement strategies

The district will coordinate and integrate strategies adopted to comply with the NCLB Title I, Part A parental involvement requirements with parental involvement strategies adopted in connection with any of the following applicable programs: Head Start, Reading First, Early Reading First, Even Start, Parents/Guardians as Teachers, Home Instruction Program for Preschool Youngsters, and State-operated preschool programs.

Title I Parental Involvement – School Level Policy

The Bethlehem Central School District recognizes that parents/guardians play an integral role in assisting their child’s learning. We encourage parents/guardians to be actively involved in their child’s education at school and to become full partners in school educational planning and operations. Consistent with the parent involvement goals of Title I, Part A of the federal No Child Left Behind Act of 2001 (NCLB):

  1. The Building Principal and appropriate staff shall convene an annual meeting, at a convenient time, to inform parents/guardians of the school’s participation in Title I programs, and to explain Title I requirements and the right of the parents/guardians to be involved. All parents/guardians of children participating in a Title I program will be invited to the meeting.
  2. The school staff shall offer a flexible number of meetings to provide parents/guardians the opportunity to meet with school staff and otherwise participate in their child’s education. These meetings shall be held at flexible times (e.g., morning or evening) and/or in highly accessible places such as public housing projects, etc. 
  3. The school will provide parents/guardians with timely information about Title I programs. School staff will also describe and explain the curriculum in use at the school, the types of academic assessment that will be used to measure student progress and the proficiency levels the students are expected to meet. Parents/guardians may also request regular meetings with school staff to make suggestions and to participate, as appropriate, in decisions relating to the education of their children. The school will respond to any such suggestions as soon as practical.
  4. The school staff shall involve parents/guardians, in an organized, ongoing, and timely way, in the planning, review, and improvement of Title I programs, including the planning, review, and improvement of the school’s parent involvement policy.

Student Academic Achievement School-Parent Compact

To help our children achieve, we agree to abide by the following conditions during the school year:

School Responsibilities

The school will:

  1. Provide high-quality curriculum and instruction in a supportive and effective learning environment;
  2. Hold parent-teacher conferences. During these conferences, this compact will be discussed as it relates to the child’s academic achievement;
  3. Provide parents/guardians reasonable access to staff; and
  4. Provide parents/guardians with opportunities

Parent Responsibilities

We, as parents/guardians, will support our children’s learning in the following ways:

  1. Monitor our child’s attendance;
  2. Make sure that homework is completed;
  3. Limit amount of television our child watches;
  4. Volunteer in our child’s school;
  5. Participate in decisions regarding our children’s education;
  6. Promote positive use of our child’s extracurricular time; and
  7. Stay informed about our child’s education and communicate with the school regularly.

Student Responsibilities

As a student, I will share the responsibility to improve my grades, and agree to:

  1. Do homework every day and ask for help when needed;
  2. Read at least 20 minutes a day outside of school; and
  3. Give my parents/guardians all notices and information received by me from my school every day.

Adoption date: January 4, 2012

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Policy 1925 | Interpreters for Parents with Hearing Loss

View the PDF version of the Interpreters for Parents with Hearing Loss Policy here.

The Board of Education (the Board) recognizes that those Bethlehem Central School District (the District) parents with hearing loss must be afforded an opportunity equal to that afforded other parents to participate in meetings or activities pertaining to the academic and/or disciplinary aspects of their child’s education. Accordingly, and pursuant to law, the District will provide an interpreter for parents with hearing loss for school-initiated academic and/or disciplinary meetings or activities including, but not limited to:

  • Parent/teacher conferences;
  • Child/study or building-level team meetings;
  • Planning meetings with school counselors regarding educational progress;
  • Career planning;
  • Suspension hearings or other conference with school officials relating to disciplinary actions.

The District will provide an interpreter for the parent with hearing loss if a written request for the service has been submitted to and received by the District within ten days prior to the scheduled meeting or activity. If an interpreter is unavailable, the District will then make other reasonable accommodations that are satisfactory to the parents (e.g., notetaker, transcript,, or virtual interpreter services). These services will be made available by the district at no cost to the parents.

The Board directs the superintendent to maintain a list of available interpreters and to develop procedures to notify parents of the availability of interpreter services, the time limitation for requesting these services, and of the requirement to make other reasonable accommodations satisfactory to the parents should an interpreter not be available.

Parents with hearing loss are requested to submit the attached form to request accommodation for their disability.

Ref:
Americans with Disabilities Act of 1990, 42 U.S.C. §§12131-12134
Rehabilitation Act of 1973, 29 U.S.C. §794
Education Law §3230
8 NYCRR §100.2(aa)
Rothschild v. Grottenthaler, 907 F.2d 286 (2d Cir. 1990)

Adoption date: June 19, 2002
Revised date: October 17, 2018

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Policy 1925-E.1-2 | Interpreters for Hearing-Impaired Parents Exhibits

View the PDF version of the Interpreters for Hearing-Impaired Parents Exhibits here.

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