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Facilities (Series 7000)

 All policies are listed in policy number order. If you would like to search the page by policy title or policy number, hit the Control and F keys (Command and F if you’re on a Mac) at the same time and type in your keyword or policy number. Otherwise the Facilities Policies are as follows:


Policy 7100 | Facilities Planning

View the PDF version of the Facilities Planning Policy here.

The Board of Education is ultimately responsible for the regular operation and orderly development of the school district’s physical plant. In carrying out this responsibility, the Board is concerned with both short-term and long-range planning.

The Board delegates to the Superintendent of Schools the responsibility for formulating and implementing, subject to approval by the Board, the following plans for school building facilities:

  1. Comprehensive long-range facilities development plan – This plan shall be kept current and re-evaluated at least annually. It will include an appraisal of the following:
    1. educational philosophy of the district, with resulting administrative organization and program requirements;
    2. present and projected pupil enrollments;
    3. space use and state rated pupil capacity of existing facilities;
    4. priority of need of maintenance, repair or modernization of existing facilities, including consideration of the obsolescence and retirement of certain facilities; and
    5. the provision of additional facilities.
  2. Five year capital facilities plan – This plan will be updated annually and will include the following:
    1. a yearly breakdown of the estimated expenses for construction, additions, alterations, major repairs, system replacement and repairs and maintenance and energy consumption; and
    2. a districtwide building inventory including the number and type of facilities; the age, capacity, use and size of each building; and each buildings safety ratings, energy sources, probable useful life, major system repairs needed and asbestos reports.

Ref:

  • 8 NYCRR Part 155 (Educational Facilities)

Adoption date: June 19, 2002

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Policy 7360 | Construction Contracts, Bidding and Award

View the PDF version of the Construction Contracts, Bidding and Award Policy here.

All construction contracts in excess of $20,000 and purchases of equipment at a cost in excess of $10,000 must be advertised, bid on and awarded to the lowest responsible bidder in accordance with the district’s policy and procedures for competitive bidding. No school building may be erected, purchased, repaired, enlarged or remodeled at an expense which will exceed $100,000, nor may an advertisement for bids for the execution of the plans and specifications for a school building be placed, until the plans and specifications have been submitted to and approved by the Commissioner of Education. Such plans and specifications will show in detail the ventilation, heating and lighting of such buildings. Construction documents that have been modified subsequent to the Commissioner’s approval may not be advertised for bid until the Commissioner has approved such modifications. The successful contractor will enter into a formal contract, prepared by the school attorney, detailing all aspects of the construction to take place.

Every district contract for construction, alteration or repair of any public building or public works, or for the manufacture, sale or distribution of material, equipment or supplies shall contain provisions prohibiting discrimination on account of race, creed, color, religion, national origin, disability, marital status, age or sex.

All contractors to whom a contract has been awarded must provide a performance bond obtained through a bonding company licensed to do business in New York State. The required amount of such bond shall be included in the Statement of General Conditions set forth in the advertisement or notice for bids.

All contractors shall guarantee that prevailing rates of wage, as provided for in the Labor Law §220, shall be paid to all workers on public projects in the school district.

Ref:

  • Education Law §§408; 2556
  • General Municipal Law §§101; 103; 103-d; 106; 108; 109
  • Labor Law §§220; 220-e; 222; 222-a

Adoption date: June 19, 2002

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Policy 7365 | Construction Safety

View the PDF version of the Construction Safety Policy here.

The Board of Education recognizes the districts responsibility to provide a safe school environment for students and staff during construction and maintenance projects.

The Superintendent of Schools shall be responsible for ensuring that district procedures for safeguarding the safety and health of students and staff are consistent with state law and regulation, including the Uniform Code of Public School Building Inspections, Safety Rating and Monitoring and the Uniform Safety Standards for School Construction and Maintenance Projects. Specifically, the Superintendent shall be responsible for the following items at the specified phase of the construction project.

Pre-Construction

  1. Ensuring proper planning for the safety of building occupants during construction or maintenance activities.
  2. Hiring a New York state licensed architect or engineer for projects costing more than $5,000.
  3. Ensuring safety issues are addressed for bid specifications and contract documents.
  4. Providing notice to parents, staff and the community in advance of any construction project costing $10,000 or more to be conducted in an occupied school building. The notice is to be given at least two months prior to date on which construction is to begin, except in the case of emergency construction projects, in which case notice will be given as soon as practical. The notice will provide information on the districts obligation to provide a safe school environment during construction projects. The notice may be given by publication in the district newsletter, direct mailings, or by holding a public hearing on the project.
  5. Revising the districts emergency management plan, when appropriate, to accommodate the construction process including a revised emergency exit plan and emergency evacuation and relocation procedures during the construction process.

During Construction

  1. Monitoring of construction and maintenance activities to check for safety violations and to ensure that certificate of occupancy requirements are continuously maintained.
  2. Ensuring that all areas to be disturbed through renovation or demolition are tested for lead and asbestos.
  3. Investigating and responding to health and safety complaints.
  4. Conducting fire drills during construction to familiarize students and staff with revised emergency procedures.
  5. Ensuring compliance with statutory and regulatory requirements regarding noise abatement, exits, ventilation, air quality, fire and hazard prevention, chemical fumes, gases and other contaminants, asbestos abatement and lead paint and radon testing and mitigation.

Post Construction

  1. Conducting a walk-through inspection with the Health and Safety Committee to confirm the area is ready to be reopened for use.

Cross-Ref.:

  • 7100, Facilities Planning
  • 8110, School Building Safety
  • 8112, Health and Safety Committee
  • 8130, School Safety Plans and Teams

Ref:

  • Education Law §§ 409-d (Comprehensive Public School Building Safety Program; 409-e (Uniform Code of Public School Buildings Inspection, Safety Rating and Monitoring)
  • 8 NYCRR Part 155.4 (Uniform Code of Public School Building Inspections, Safety Rating and Monitoring); 155. 5 (Uniform Safety Standards for School Construction and Maintenance Projects)
  • 9 NYCRR Parts 600-1250 (Uniform Fire Prevention & Building Code)

Adoption date: June 19, 2002

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Policy 7365-E | Construction Safety Exhibit

View the PDF version of the Construction Safety Exhibit Policy here.

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