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Final Grades and Course Credit for Students in Grades 6-12

Filed in Archive, District, District News by on April 17, 2020

A message for families of students in grades 6-12 from David Hurst, Assistant Superintendent for Educational Programs:

Dear BCMS/BCHS family:

As we come to the end of what would have been Q3 in our academic year, I wanted to share with you the grading procedures that will be in place for students in grades 6-12 for the rest of the 2019-20 school year. The grading will determine how course credit is awarded and/or how final averages are calculated.

These grading procedures were developed with the well-being of our students in mind. They reflect the unprecedented situation the COVID-19 crisis has created but are also designed to preserve the integrity of an academic program our staff and students have invested so much in.

The most important thing students and parents need to know is that no student will receive a failing grade in any course they are currently enrolled in. Numeric grades will be calculated for full-year courses but all students will have the option to convert those grades to P (Pass) or I (Incomplete). Students receiving a grade of I (Incomplete) will be provided opportunities to earn credit, with district support, in an alternative environment or during the summer.

There will be no formal Q3 report cards issued this year, however, BCMS and BCHS students will receive a progress update on May 6 based on their work since the end of January. All information regarding grading and course credit for BCMS and BCHS students can be found below. Any questions regarding a student’s progress or grade should be directed to your student’s teacher first.

Thank you for your support, patience and understanding as we navigate this unprecedented time together.

Sincerely,

David Hurst

Assistant Superintendent for Educational Programs


Will there be changes to the current C/I assignment grades?

No. As announced in March, all regular coursework assigned to students by teachers during the “Learn at Home” online instruction period is being graded with C (Complete) or I (Incomplete). The grading practice will apply to all online instruction. If school is to re-open this year, these practices will also be in place as part of classroom instruction through June 15, 2020.

The C/I assignment grading will factor into final grades and how students earn course credit.

  • C – Complete (Evidence of Learning): A student has demonstrated learning of curriculum based on what was taught or assigned.
  • I – Incomplete (Not Yet Learning): Student has not completed assignment or work completed does not yet demonstrate learning of the curriculum. Students will have the opportunity to resubmit work.

Will there be Q3 report cards?

No. There will be no formal report cards issued for Q3. However, all student work completed during the Q3 time frame — at school through Mar. 13, and online from Mar. 16 through Apr. 17 — will be used to determine how course credit is earned and how final grade averages are to be calculated. A student progress report for students in grades 6-12 will be posted to Aspen on May 6 to help guide student work while online instruction continues and through the end of the year. This information is explained below.


How will final averages and course credit for full-year courses be determined?

Final course grades will be determined by student work completed in two phases. Work that had been completed while schools were open (through March 13) will be graded and then adjusted based on student work completed during remote instruction. A progress report will be issued on May 6 for Phase I.  Grading practices during both Phase I and Phase II and how these factor into a student’s final grade are described below.

Phase I (Sept. 5, 2019 – April 17, 2020)

  • Benchmark Average – All work submitted by students and graded between Sept. 5, 2019-Mar. 13, 2020 (the last day students were in school) will provide a Benchmark Average numeric grade, on a 100-point scale.
  • Complete/Incomplete Adjustment – Student work submitted and graded between Mar. 17, 2020-April 17, 2020 on the C/I scale will be used to appropriately adjust a student’s numeric Benchmark Average.

How is the Benchmark Average calculated?

For courses that USE the mid-term examination as a standalone grade, Benchmark Averages are calculated as follows:

  • Q1 – 36%
  • Q2 – 36%
  • Mid-Term – 10%
  • Q3* – 18%

For courses that DO NOT USE the mid-term examination as a standalone grade, Benchmark Averages are calculated as follows:

  • Q1 – 40%
  • Q2 – 40%
  • Q3* – 20%

* Q3 calculation only includes grades from January 27, 2020 through March 13, 2020

How is the C/I adjustment determined?

All C/I grade adjustments in Phase I will follow these guidelines:

  • Increase: Student submits work of a higher quality on a consistent basis
  • No change: Student continues to submit work of similar quality on a consistent basis
  • Decrease: Student submits work of a lesser quality on a consistent basis

Is there an opportunity for students to improve their Phase I grade?

As part of Phase I, all students will have the opportunity to make up work assigned in school between Jan. 27, 2020-Mar. 13, 2020 or online from Mar. 13, 2020-April 17, 2020. Teachers will let students know what work they may be missing. All Phase I make up work must be submitted by May 1, 2020 to be factored into the Phase I numeric grade.

Notifying Students/Families – Phase I Grade Report

On Wednesday, May 6, all students and families will be notified of their progress in a Phase I Grade Report. The Phase I Grade Reports will be posted in Aspen and will include the following:

  • Phase I grade (numeric grade for full-year courses or P/I for semester courses)
  • A remote learning standard comment
  • An additional narrative comment, if necessary

Sample Phase I Grade Report to be posted in Aspen on May 6 for students in grades 6-12:

sample progress report on white background

Phase II (April 20, 2020 – June 15, 2020)

  • Complete/Incomplete Adjustment – Student work submitted and graded between April 20, 2020-June 15, 2020 on the C/I scale. This work will be used to increase or decrease a student’s numeric grade as calculated in Phase I and to compute a final grade.

All C/I grade adjustments made in Phase II will follow these guidelines:

  • Increase: Student submits work of a higher quality on a consistent basis
  • No change: Student continues to submit work of similar quality on a consistent basis
  • Decrease: Student submits work of a lesser quality on a consistent basis

It is important to note that no student will receive a failing grade in any full-year course, or any semester or half-year course scheduled to end in June 2020. A failing grade has traditionally been any grade below a 65. With this grading policy, any grade below 65 will be recorded as an I (Incomplete).

FINAL GRADES

To ensure grading that takes place during this difficult time is done in the best interests of all students, the end-of-the-year grading procedure will give students two choices:

  • Final Course Grade with a Numeric Grade: Phase I numeric grade combined with the Phase II adjustment (+/-) resulting in a final numeric grade on a 100-point scale. The numeric grade will be recorded on a student’s transcript and factored into a student’s grade point average (GPA) unless the grade is below a 65 (see course credit explanation below).

OR

  • Final Course Grade with Pass/Incomplete: Phase I numeric grade combined with the Phase II adjustment (+/-) resulting in a final numeric grade that is converted to a grade of P (Pass) or I (Incomplete). P (Pass) equals a grade of 65 or higher. A grade of P or I will be recorded on a student’s transcript but will not impact a student’s grade point average (GPA).

COURSE CREDIT

Course credit will be awarded to students earning a final grade of 65 or higher or a final grade of P (Pass).

Students with a numeric grade below 65 will not receive course credit in June. All numeric grades below 65 will be automatically converted to a grade of  I (Incomplete). Those students receiving an I (Incomplete) will be provided an opportunity to earn course credit in an alternative setting, with support from the district. This work would likely take place during the summer.


What about electives, semester courses, etc?

10-WEEK ART & MUSIC COURSES (MS) AND 20-WEEK ELECTIVES (MS & HS)

Final grades for all courses that began on Jan. 27, 2020 will be P (Pass) or (I) Incomplete. No numeric grades will be calculated.

Course credit will be awarded in June to students earning a grade of P (Pass). Those students receiving an I (Incomplete) will be provided an opportunity to earn course credit in an alternative setting, with support from the district. This work would likely take place during the summer.

Please note: On the May 6 Phase I Grade Report, grades for these courses will be reported as P/I.

UNIVERSITY IN THE HIGH SCHOOL (UHS) SEMESTER COURSES

Final grades for all UHS students will be reported to the associated college or university following the guidelines of each institution. Students in these classes may elect to have this numeric grade reported on their BCHS transcript.

CTE SEMESTER COURSES – BCHS

For students enrolled in Career and Technical Education courses through Capital Region BOCES, all grading and course credit information will be provided to students directly by BOCES.


Important notes about grading procedures 6-12…

  • Patience, understanding and empathy will lead that way
  • Participation in class is encouraged and is important
  • The emphasis for students in all courses will be on learning course material and demonstrating an understanding of the material
  • Flexibility for students in meeting deadlines and completing assignments will be a priority
  • No student will receive a failing grade in any full-year course — or any semester or half-year course — scheduled to end in June 2020
  • Every student will have the opportunity to convert a final numeric grade into a P (Pass) or I (Incomplete) should they choose to do so
  • Students receiving an I (Incomplete) will not receive course credit but will be provided an opportunity to earn that credit in an alternative setting or during the summer

If I have questions about grading, who should I contact?

All questions regarding a student’s grades should be emailed to the child’s teacher. For more information about who to contact when you have questions or concerns, view or download this informational flyer.