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New BCMS Attendance Reporting Form

Filed in Archive by on January 19, 2021

BCMS families will now have an easier and more efficient way to report student absences at the middle school. The school is introducing a new Google Form to replace phone calls and handwritten notes from parents. The new online form is designed to streamline the user experience and help the school track attendance data in a more uniform way.

The new form is for middle school families only. If your middle school student is going to be absent from school for any reason you should notify the school on the day of the absence. The online form is for non-COVID absences only.

BCMS Absence Reporting Form (Please note: This form is to be used for middle school reporting only.)

What types of absences should be reported on the new form? 

  • Illness (non-COVID)
  • Dismissal from school (ex. Medical appointments during the school day)
  • Tardy to school
  • Learning remotely when your child is scheduled to be in-person

Where should I report COVID related issues? 

  • Please report COVID related issues directly to the health office at 518-439-7460. Also, please remember to fill out the daily COVID screening tool for your child(ren).

Is this form to be used for all school days, whether in-person or remote?

  • Yes. Attendance records are important no matter whether your student is scheduled to be at school or is learning from home. If your child will not be in class or will be late, the school needs to know.

Can I still call the main office to report an absence? 

  • Yes. The attendance line at the main office will remain as an option. The phone number is 518-439-7460 (press 1 for attendance).

BCMS Absence Reporting Form  (Please note: This form is to be used for middle school reporting only.)

How will the school be able to verify that a parent/guardian has filled out the form?

The form will automatically collect the email address of the person submitting the form. An automatic reply email will be generated when an absence is submitted. The school will verify the email address in Aspen. If an absence is reported from an email address that does not belong to a parent/guardian, the student’s parent/guardian will be contacted.

Pin the new form to your phone for easy access.

The new form will be posted to the district website. But for easy access, you may want to add it to the home screen on your phone. Here is how you can do that.

iPhone

  • Launch “Safari” app. This does not work from the “Chrome” app.
  • Click the form link:  BCMS Absence Reporting Form 
  • Tap the icon featuring an arrow coming out of a box along the bottom of your screen.
  • Tap “Add to Home Screen.” The Add to Home dialog box will appear, with the icon that will be used for this website on the left side of the dialog box.
  • Tap “Add.” Safari will close automatically and you will be taken to where the icon is located on your iPhone’s homescreen.

Android

  • Launch “Chrome” app.
  • Click the form link: BCMS Absence Reporting Form 
  • Tap the menu icon (3 dots in upper right-hand corner) and tap Add to homescreen.
  • You’ll be able to enter a name for the shortcut and then Chrome will add it to your home screen.