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Power of One Handbook for BCMS Students and Parents

Filed in Archive by on June 15, 2017

The policies, procedures, and information within this document apply to all Chromebooks used at Bethlehem Central School District by students. Teachers may set additional requirements for Chromebook use in their classroom. Information in this document is subject to change.

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Welcome to the Power of One Chromebook initiative


The Power of One Chromebook initiative was created to provide all students in grades 3-12 with an enhanced and personalized learning experience. We firmly believe that by providing students with a Chromebook, they, in turn, will be able to interact with both teachers and their peers to produce digital content, work collaboratively, and gain both college and career readiness. The Chromebook will provide teachers with more options to increase student engagement, further involve students in active learning, promote differentiated instruction to meet the needs of students, and provide a reliable device for 21st-century skills.

Over the past few years, Bethlehem Central Middle School has rallied behind the G Suite for Education (Formerly called Google Apps for Education). G Suite is an integrated and collaborative solution hosted by Google. It enables our faculty, students, and staff to communicate, store files, and collaborate on documents, spreadsheets, and presentations in real time, from anywhere in the world. G Suite now makes up a substantial part of the district’s digital ecosystem. Also, there are hundreds or applications that students can access via their Google account. A benefit of moving to Chromebook is the seamless integration of Google apps.

According to studies and school reports, students who use a computing device in a  1:1 education environment are more organized, engaged learners, and become constructors and designers of information and ideas. Learning results from the continuous dynamic interaction among students, educators, parents/guardians, and the extended community. However, technology immersion does not diminish the vital role of the teacher but transforms the teacher from the director of learning to a facilitator of learning. Effective teaching and learning with Chromebooks integrates technology into the curriculum anytime, anyplace.

Goals for student users


  • To increase students’ productivity in and outside the classroom when completing assignments, projects, and other activities as assigned by teachers in the pilot project.
  • To capitalize on the convergence of academic resources such as textbooks, scholarly sources, content-rich media, applicable apps, and best practices..
  • To facilitate mobile learning across the school campus and beyond.
  • To promote leadership in one’s own learning by establishing a access to educational resources and providing a host of tools to craft information in ways that support specific curricular areas.

What is a Chromebook?


Simply put, a Chromebook is a laptop that runs Google’s Chrome web browser only. With other computers, you run various applications from a desktop—including a web browser like Chrome, Safari, Firefox or Explorer. With a Chromebook, your computer is a web browser, and that is where you run your apps. What’s more, your applications and files are stored online in the “cloud” and not on the Chromebook itself.

What’s different about using a Chromebook?

You do all of your work on the web using Google’s Chrome web browser. Send e-mail, create calendar items, work on documents, edit graphics, use custom apps, and more—all in the Chrome web browser!

Use any Chromebook to access your stuff. Need to replace a Chromebook that was lost, damaged or stolen? No worries. Your apps, documents, and settings are all stored safely in the cloud and not on your Chromebook. When you sign in with your BCSD Google Apps account on any loaner Chromebook, you’ll find your personal workspace exactly as you left it.

There’s no desktop! All you do is open and close browser tabs or windows—just as when browsing the web on other computers.

No updates or maintenance. Unlike a traditional computer, your Chromebook stays fast and up-to-date on its own. Each time you turn on the Chromebook, it checks for software updates and then updates itself with the latest version of installed apps, features, and system upgrades.

Fast boot, long battery life. A Chromebook needs little processing power or local storage since all the heavy lifting happens in the cloud. As a result, it starts up quickly —in 8 seconds—and the battery can last up to 10 hours!

Built-in security. Each web page and application you visit runs in a restricted environment. So visiting one infected page with something malicious won’t affect anything else on your computer.

Device and distribution


On the first day of school, students will be assigned a Chromebook during homeroom. Students will pick up their Chromebook daily, every morning during homeroom, and return it to their homeroom before heading on the bus/home. These Chromebooks will not be taken home.two Chromebooks

The student Chromebook features:

  • Processor: 2.6GHz dual-core Intel Celeron Bay Trail-M N2840
  • Graphics: Intel HD for Intel Celeron processors
  • Memory: 4GB RAM (DDR3L, 1,600Mhz)
  • Storage: 16GB SSD
  • Screen: 11.6-inch HD, 1366 x 768 Non-touch screen

Additional information

  • No power adapter will be issued to the students.
  • Students who come to school late will be able to head to the LMC and borrow a Chromebook for the day.
  • Students who leave school early will leave their Chromebook in the main office.
  • Student Chromebooks will be labeled with their name, a district asset tag for inventory purposes, and a color circle sticker to identify grade level/team/house.
  • Under no circumstances are students to modify, remove, or destroy identification labels.

Caring for the Chromebook


Students are responsible for the general care of the Chromebook they have been issued by Bethlehem Central School District. Chromebooks that are broken or fail to work properly must be returned to the LMC. Students are responsible for anything done using their assigned Chromebook or Google account.

General precautions

  • While the Chromebook is considered scratch resistant, the Chromebook may scratch. Avoid using any sharp object(s) on the Chromebook.
  • Chromebooks do not respond well to liquids. Avoid applying liquids to the chromebook. The Chromebook can be cleaned with a soft, lint-free cloth. Avoid getting moisture in the openings. Do not use window cleaners, household cleaners, aerosol sprays, solvents, alcohol, ammonia, or abrasives to clean the Chromebook.
  • Do not attempt to gain access to the internal electronics or repair of a Chromebook. If a Chromebook fails to work or is damaged, report the problem to the Student Helpdesk.
  • There is no “Jail breaking” or “rooting” of this device
  • Never throw or slide the Chromebook.
  • Cords and cables must be inserted carefully into the Chromebook to prevent damage.
  • Chromebooks must remain free of any writing, drawing, stickers, or labels that are not the property of the BethlehemCSD or approved by the Technology Department.
  • Chromebooks have the ability to be remotely located. Modifying, disabling or attempting to disable the locator is a violation of the Acceptable Use Policy (AUP) and grounds for disciplinary action.
  • Chromebooks have a unique identification and at no time should the numbers or labels be modified or removed.
  • Chromebooks must not be left in a vehicle or a location that is not temperature controlled.
  • Chromebooks must be placed back into the cart to charge for the next school day. This is the student’s responsibility.
  • Chromebooks are assigned to individual students and the responsibility for the care of the Chromebook solely rests with that individual. Students should not lend their Chromebooks to another person.
  • PLEASE DO NOT ATTEMPT TO CONTACT SERVICE DIRECTLY FOR REPAIR QUESTIONS. PLEASE START BY GOING TO THE MIDDLE SCHOOL LMC.

Security


Students are responsible for the security of their Chromebooks at all times. Any loss or theft must be reported to the MS administration. 

Chromebooks are owned by BethlehemCSD and assigned to an individual student. The student is responsible for their licensed Chromebook at all times.

For security reasons, only the student registered to a Chromebook should use it and access is only through their school email account and password. NEVER SHARE PASSWORDS.

Although we don’t encourage credential sharing, parents have the right to know their child’s credentials and should use them to monitor what s/he is doing online. Parents should feel free to monitor and restrict the BC Chromebook like any other electronic device that is in the house.

Parents/Guardians will have rights to their child’s login credentials. Ask your child(ren) for their credentials and monitor what is in the cloud. Also, parents have the right at home to monitor and restrict the child’s use of the Chromebook as they would any other electronic or traditional device.

Compliant Internet Filtering (CIPA) and monitoring is available within our school network.

Online Safety


What does Bethlehem do to protect students who are online? The district uses web filtering designed specifically for the K-12 environment. There are also district and user reports the Technology Department can use to monitor overall activity and ensure appropriate use, or to drill into specific issues. Read more about the district’s web filtering and other online safety tools for school and home.

Loss, theft, damage and insurance


The district will be self-insuring for the Chromebooks. The first accidental damage or theft incident will be covered by the district. The second incident will be covered with a reasonable explanation. Subsequent events will be subject to a fee schedule at the discretion of the Technology Director.

A Chromebook that is lost (whereabouts unknown) or intentionally damaged is the responsibility of the student and parent involved in the loss of property. Fees may include up to the full purchase cost of the device (the full cost is $199.00).

What is covered?

  • Dropping and shattering screen or device
  • Liquid damage
  • Missing keys
  • Theft
  • Mechanical issues

What isn’t covered?

  • Losing a device
  • Intentional damage

Using the Chromebook at school


Students are responsible for securing their Chromebooks both within the school and everywhere else. During PE or lunch, students should place their Chromebooks in their school locker or locked gym locker. There will also be a shelf near the gym for students to leave their Chromebooks. If students decide to bring their Chromebook to sports events, or field trips, the teacher and coaches are not responsible for a student’s Chromebook.

Chromebook issues


The LMC is the place to-go for password resets, and to swap out Chromebooks if their is a hardware issue. For all other issues, there will be a kiosk in the LMC for students to fill out an incident report, or they can email the student helpdesk at: Help@bethlehemschools.org

Charging your Chromebook


Chromebooks must be properly inserted back into that cart so that they charge, and are ready for use the following  school day. No power adapter will be issued to the students.

In cases where the battery does “run out”, Teachers will have spare Chromebooks available in their rooms.

Screensavers/Background photos


While personalized screensavers or backgrounds are permitted, inappropriate or provocative images including but not limited to pornographic images, guns, weapons, inappropriate language, threatening language, drug, alcohol, or gang related images 7 are not permitted and subject to disciplinary action.

Sound, Music, Games, Software/Apps


  • Sound must be muted at all times unless permission is obtained from the teacher for instructional purposes.
  • Students should provide their own headsets/earbuds.
  • All software/apps will be school provided. Data storage will be through apps on the Chromebook, i.e., Google Docs, Notepad, etc.
  • Internet games not approved by BethlehemCSD are not allowed on the Chromebooks.

Printing


We would like to encourage a digital workflow, where student work is distributed, shared, reviewed and stored in the cloud. Tools such as Google Classroom, Aspen, and Google Drive support this type of workflow. Ideally, a digital workflow would mean less paper and less printing.

Students will be given a new type of proximity ID card that will allow them to use print kiosks that will be located throughout the building. With the card, students will be able to walk up to a printer and print on demand. For students who misplace or leave their ID cards at home, students will be able to enter their pin on the printer in the LMC. Proximity card readers will be added to ALL lab printers as well.

Camera


The Chromebook comes equipped with both camera and video capacities. As with all recording devices, it is best practice and common courtesy to ask permission before recording an individual or group and notifying the individual or group if the image will be posted online. Cameras may never be used in a locker room or restroom.