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Annual Notifications

Access to Student Records

Under the Family Educational Rights and Privacy Act (FERPA), parents and students who are over 18 years of age (“eligible students”) have the right to inspect and review the student’s educational records. Such a request must be sent in writing to Assistant Superintendent for Educational Programs Mr. David Hurst, Bethlehem Central School District, 700 Delaware Ave., Delmar, NY 12054. Arrangements will be made to provide access to such records within 45 days after the request has been received.

Parents also have the right to request the amendment of the student’s education records believed to be inaccurate or misleading by writing to the Chief Business and Financial Officer, identifying the record and specifying what they believe is inaccurate and why. And they have the right to consent to disclosure of personally identifiable information in a student’s education record, except to the extent that FERPA authorizes disclosure without consent. It is the district’s policy to disclose personally identifiable information from student records, without consent, to school district officials with legitimate educational interests (i.e., to fulfill professional responsibilities) and, upon request, to another school district or institution in which a student seeks enrollment. School officials include administrators, supervisors, instructors and support staff employed by the district; Board of Education members; a person or company (e.g., attorney, auditor or therapist) with whom the district has contracted to perform a special task; or a parent or student serving on an official committee or assisting another school official in performing duties. Parents who believe the district has not complied with FERPA requirements may file a complaint with the Family Policy Compliance Office, U.S. Department of Education, Washington, DC, 20202-4605.

Student Directory Information

Consistent with the Family Educational Rights and Privacy Act (FERPA), student directory information (defined as name, grade, school, town of residence, photograph, participation in activities and/or sports, and any honors or awards received) may be released for publicity purposes to the media or other organizations. The purpose of doing this is to enable student activities and accomplishments to be publicized and for the creation of such publications as the annual yearbook, programs for graduations, concerts and other special events, sports activity sheets and honor roll or recognition lists. Achievements are typically publicized on the school website and through school district social media, press releases to the local media and official district publications. Directory information can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.

Parents/guardians who object to the release of their child’s directory information should notify in writing both the superintendent of schools and their child’s building principal within 14 days of the start of each school year. While the district will honor the request of any parent who has submitted written notification opting their child out of the release of directory information, the district is not responsible for media that cover news happenings, sporting events, or other school events that are open to the public, such as plays and musical performances.

Parents’ Bill of Rights for Data Privacy and Security

The Bethlehem Central School District is committed to ensuring student privacy in accordance with local, state and federal regulations and district policies. To this end and pursuant to U.S. Department of Education (DOE) regulations (Education Law §2-d), the district is providing the following Parents’ Bill of Rights for Data Privacy and Security:

  • A student’s personally identifiable information cannot be sold or released for any commercial or marketing purposes.
  • Parents have the right to inspect and review the complete contents of their child’s education record, including any student data maintained by the Bethlehem Central School District. This right of inspection of records is consistent with the federal Family Educational Rights and Privacy Act (FERPA). Under the more recently adopted regulations (Education Law §2-d), the rights of inspection are extended to include data, meaning parents have the right to inspect or receive copies of any data in their child’s educational record. The New York State Education Department (SED) will develop further policies and procedures related to these rights in the future.
  • State and federal laws protect the confidentiality of personally identifiable information and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls and password protection, must be in place when data is stored or transferred.
  • A complete list of all student data elements collected by the state is available for public review in an Excel file at http://www.p12.nysed.gov/irs/sirs/documentation/NYSEDstudentData.xlsx. Parents may also obtain a copy of this list by writing to the Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, N.Y. 12234.
  • Parents have the right to have complaints about possible breaches of student data addressed. Complaints should be directed to: Raymond Nardelli, Director of Technology, Bethlehem Central School District, 700 Delaware Avenue, Delmar, NY 12054. Complaints to SED should be directed to: Chief Privacy Officer, New York State Education Department, 89 Washington Avenue, Albany, NY 12234; the e-mail address is cpo@mail.nysed.gov. SED’s complaint process is under development and will be established through regulations from the department’s chief privacy officer, who has yet to be appointed.
Additional student data privacy information

This bill of rights is subject to change based on regulations of the commissioner of education and the SED chief privacy officer, as well as emerging guidance documents from SED. For example, these changes/additions will include requirements for districts to share information about third-party contractors that have access to student data, including:

  • How the student, teacher or principal data will be used;
  • How the third-party contractors (and any subcontractors/ others with access to the data) will abide by data protection and security requirements;
  • What will happen to data when agreements with third-party contractors expire;
  • If and how parents, eligible students, teachers or principals may challenge the accuracy of data that is collected; and
  • Where data will be stored to ensure security and the security precautions taken to ensure the data is protected, including whether the data will be encrypted.
More information

If you would like more information, please contact: Raymond Nardelli, Director of Technology, Bethlehem Central School District, 700 Delaware Avenue, Delmar, NY 12054; email rnardelli@bethlehemschools.org. More information is also available on the following websites:


Asbestos Management Plan

In accordance with the EPA Asbestos Hazard Emergency Response Act, the Bethlehem Central School District has in place an asbestos management plan to identify and manage asbestos building materials. The Asbestos Management Plan (AMP) for the district is kept on file at the Operations and Maintenance Department, 65 Elm Avenue, Delmar, NY 12054. These records are available for review during regular business hours (7 a.m. to 3:30 p.m.) or by making an appointment. For more information, contact the Director of Facilities in the Operations and Maintenance Office at 518-439-2123. Information about required inspections and any scheduled asbestos projects occurring this school year is contained within the AMP and is available on the district website.


Body Mass Index Data

As part of a required school health examination, a student is weighed and his/her height is measured. These numbers are used to figure out the student’s body mass index or ‘BMI’. The BMI helps the doctor or nurse know if the student’s weight is in a healthy range or is too high or too low. New York State Education Law requires that BMI and weight status group be included as part of the student’s school health examination. Each year, a sample of school districts are selected to take part in a survey by the New York State Department of Health (DOH).

The Bethlehem Central School District has been selected to submit its information to DOH in 2019-20.  The physical exams received during the 2018-19 school year will be used for that NYS report. When surveyed by the state, only summary information is sent. No names or information about individual students are sent. The NYSDOH report requests summary information of physicals conducted in the 2018-19 school year. Parents may choose to have a child’s information excluded from this survey report. If you would like to do so, please download the opt-out form and return the completed form to your child’s school nurse.


Dress Code

All students are expected to dress appropriately for school and school functions. Students and their parents have the primary responsibility for acceptable student dress and appearance. Teachers and all other District personnel should exemplify professional and appropriate attire, reinforce acceptable student dress, and help students develop an understanding of appropriate appearance in the school setting. School staff shall enforce the dress code consistently and in a manner that does not reinforce marginalization or oppression of any group based on race, sex, gender identity, gender expression, sexual orientation, ethnicity, religion, cultural observance, household income, or body type/size.

All students should be able to dress comfortably for school and engage in the educational environment without fear of or actual unnecessary discipline or body shaming. All students and staff should understand that they are responsible for managing their own personal “distractions” without regulating individual students’ clothing/self-expression. Student attire shall not interfere with health or safety, contribute to a hostile or intimidating atmosphere for any student, or disrupt or interfere with the educational process.

A student’s attire shall include:

  • A shirt (with fabric in the front, back, and on the sides under the arms) and pants/jeans or the equivalent (e.g., a skirt, sweatpants, leggings, shorts, dress). These items must fully cover genitals, buttocks, breasts, and nipples with opaque fabric.
  • Footwear at all times. Footwear that is a safety hazard will not be allowed.

A student’s attire shall NOT include:

  • Hats/headgear inside the school during the school day, except for a medical or religious purpose, or for approved activities.
  • Swimsuits (except as required in class or athletic practice).
  • Accessories that could be considered dangerous or could be used as a weapon.
  • Items that are vulgar, obscene, or libelous or that denigrate others on account of real or perceived race, color, weight, national origin, ethnic group, religion, religious practice, economic status, disability, sexual orientation, gender, gender identity, gender expression, or sex in an expressed or implied manner.
  • Images or language that promote or endorse the use of alcohol, tobacco, or illegal drugs or encourage other illegal or violent activities.
  • Items that denote or represent gang affiliation such as bandanas, beads, jewelry or other indicators and/or symbols intended expressly so.

Students who violate the student dress code shall be required to modify their appearance by covering or removing the offending item and, if necessary or practical, replacing it with an acceptable item. Any student who refuses to do so shall be subject to discipline, up to and including in-school suspension for the day.  Any student who repeatedly fails to comply with the dress code shall be subject to further discipline, up to and including suspension.

Each building principal or designee shall be responsible for informing all teachers, students and their parents of the student dress code at the beginning of the school year and any revisions to the dress code made during the school year.


Harassment, Hazing, and Bullying

It is essential that students are able to pursue their academic goals and extracurricular activities in a respectful environment. In May 2010, the Board of Education adopted a policy that strictly prohibits all forms of harassment, hazing & bullying. This refers to any intentional, written, verbal, or electronic communication or physical act which intimidates or threatens others. The policy applies to students and staff members on all school grounds, as well as buses. The policy also states that students and staff members with knowledge of harassment, hazing, and/or bullying should report such activity to a school official promptly. Expectations for student behavior are covered at assemblies and at various programs throughout the year. Parents and students are also encouraged to learn more about the Harassment, Hazing & Bullying policy in the online policy manual.

Visit our Dignity for All Students Act (DASA) page.


Child Abuse Hotline

If you suspect a child is being abused or maltreated (neglected), report it by calling 1-800-342-3720, a toll-free 24-hour hotline operated by the New York State Office of Children and Family Services. If you believe a child is in immediate danger, call 911 or your local police department. Information about reporting child abuse and maltreatment (neglect) is available online at http://ocfs.ny.gov/main/cps/.


Integrated Pest Management

New York State Education Law requires schools to provide written notification to all parents/guardians and staff members regarding the potential use of pesticides periodically throughout the school year. The district maintains a list of all individuals who wish to receive 48-hour prior written notification of certain pesticide applications. If you would like to receive 48-hour notifications of pesticide applications that are scheduled to occur, please contact Operations & Maintenance Department, 518-439-2123. In the event of an emergency application necessary to protect against an imminent threat to human health, a good faith effort will be made to supply written notification to those on the 48-hour prior notification list. Some pesticide applications are not subject to notification requirements, including anti-microbial products, EPA-designated biopesticides and exempt materials, and when a school remains unoccupied for a continuous 72-hours following an application. For more information on requirements, please contact the Operations & Maintenance Department, 518-439-2123


Non-Discrimination Policy

The Bethlehem Central School District does not discriminate on the basis of race, color, national origin, creed, disability, sex, sexual orientation, marital status, age, military status or any other protected status in its educational programs, employment or any other activities. Further, it is unlawful for an employer to retaliate against any individual because that person filed a complaint, opposed any unlawful practice or testified or assisted in an investigation or proceeding. Any inquiries and complaints regarding non-discrimination in the district may be referred to: Title IX/Section 504 Coordinator, Sex/Handicap Discrimination, Superintendent of Schools Jody Monroe, 700 Delaware Ave., Delmar, NY 12054; (518) 439-7098.


Teacher Qualifications

Under the Every Student Succeeds Act, parents/guardians have the right to know the professional qualifications of their child’s classroom teachers, including: whether a teacher has state certification for the grade levels and subjects he or she is teaching; the teacher’s baccalaureate degree major and any other certifications or degrees; and whether their child receives services from paraprofessionals and, if so, their qualifications. Requests for the above information may be directed in writing to Assistant Superintendent for Educational Programs & Instruction David Hurst, 700 Delaware Ave., Delmar, NY  12054.


Annual Professional Performance Review (APPR)

All parents/guardians will have the right to obtain the Annual Professional Performance Review (APPR) quality ratings and composite effectiveness scores for their child’s teacher(s) and principal(s) once the scores are officially available in accordance with state law. For additional details, please visit the district website or contact your child’s school.


Student Privacy

Under the Protection of Pupil Rights Amendment (PPRA), parents have the right to inspect and opt their child out of any student survey that reveals information about personal attitudes, behaviors or beliefs. Parents also have the right to receive notice of and opt their child out of any activities that involve the collection, disclosure or use of a student’s personal information for marketing purposes and out of any non-emergency, invasive physical exam or screening, except for hearing, vision and scoliosis screenings or as permitted or required by state law.